【 Job Responsibilities 】

Responsible for the department's trade operations
Follow up on export and third-country trade transactions
Coordinate shipment schedules and delivery arrangements, such as monitoring ETA/ETD and booking status
Liaise with suppliers, customers, forwarders, and internal stakeholders
Monitor payment status, shipping status, and contract execution progress
Prepare and check trade-related documents and shipment records
Assist in preparing relevant reports and provide support to head office in Japan
Assist the manager in preparing weekly/monthly reports for the head office in Japanese
Prepare support presentation materials, meeting documents, internal approval documents, and business summaries
Organise data using Microsoft Excel and prepare concise reports in both English and Japanese where necessary
Maintain proper records of key communications and keep track of pending matters, approvals, and deadlines
Responsible for sales contract administration and related documentation
Prepare and manage contractual documents such as Sales Contracts, Purchase Contracts, etc
Keep track of contract signatory progress and internal approval status
Support preliminary review of relevant contracts/agreements in English and Japanese
Highlight commercial, payment, delivery, liability, and documentation points requiring management review
Maintain proper filing of documents
Handle customer/supplier registrations and KYC
Provide support in customer and supplier registration procedures
Collect required compliance materials such as KYC documents, company profiles, financial information, etc.
Coordinate Orbis or similar company checks and summarise key findings
Prepare internal registration forms and ensure completion up to approval stage
Conduct market research
Market research on chemical products such as urea, AdBlue related products, fertilisers, etc.
Investigate and prepare customer lists, supplier lists, competitor information, and market intelligence summaries
Support new business developments both locally and overseas
Develop new business opportunities for current product portfolio
Identify, discuss potential opportunities with the Manager, and look into expanding into possible markets
Assist in preparation of business development materials, meeting notes, and follow-up action lists
Liaise with group company members and head office teammates
Coordinate with legal, compliance, and internal approval teams where required
Maintain good cooperative relationships with colleagues across different offices

【 Required Qualifications/skills 】

Minimum Bachelor's Degree in Business/International Business/Supply Chain/Economics or any related field
Minimum 3 years of working experience in international trade, import/export operations, logistics, procurement, or supply chain
Background in chemical industry is an added advantage
Must possess knowledge of Incoterms
Preferably possessing experience in export operations, third country trade, contract administration, or customer/supplier registration
Required languages: Malay, English, and Japanese (JLPT N2 level or equivalent)
Microsoft Office proficiency in Excel, Word, and PowerPoint
Willing to travel on business trips when required
Able to work independently with minimal supervision
Team player who maintains good working relationships among colleagues
Detail oriented, logical, and organised person
Possess communication skills and willing to communicate

#countrymalaysia

International Sales Senior Executive Department