Account cum Admin Coordinator

This position is responsible for handling both accounting and office administration duties.

In accounting, the role covers tasks such as managing accounts payable and accounts receivable, processing payments, performing bank reconciliations, supporting monthly closing and financial reporting, following up on outstanding invoices, monitoring inventory and goods in transit, and assisting with audit-related matters.

In addition, the position will also handle administrative responsibilities, including managing emails and documents, employee leave management, internal approval procedures, hotel reservations, office supplies management, and document filing.

This role provides comprehensive support across accounting, finance, and administration functions to ensure smooth and efficient daily operations of the company.

Key Responsibilities

Account

Handle accounts payable and accounts receivable

Prepare and process payments and receipts

Perform bank reconciliations

Maintain accurate financial records

Assist in monthly closing and financial reporting and daily sales reporting

Follow up customer on outstanding invoice

Monitor of goods in transit included excess stock, loan set and free sample

CTOS (buying report/ eTR submission as request)

Resolve billing discrepancy and customer inquiries

Update data of daily custom duty

E-invoice: Customer tax entity maintenance and Self-billed invoice

Liaise with sales members regarding account issues as billing, credit note and shipments matters

Assist and setting customer credit control limits

Support internal and external audit - explanation/ preparation documents when required

Admin

• Employee leave management Office management approval applications Booking hotel reservations Monitor office stationery/ mail box Manage documents filing

MUST TO HAVE:

-Certificate LCCI / Diploma in Accounting or related field

(Ethier either one is acceptable.)

-Basic knowledge of accounting principles

-Proficiency in Microsoft Excel and accounting software (e.g: AutoCount/ Epicor systems)

-able to start work immediately with a 1-month notice period.