Job Summary
The Admin Officer (QA/QC) is responsible for providing administrative support to the Quality Assurance and Quality Control (QA/QC) department. This role ensures that quality documentation, inspection reports, and records are accurately prepared, maintained, and controlled in compliance with company procedures and customer requirements.
Key Responsibilities
- Prepare and maintain quality inspection reports in a timely and accurate manner.
- Prepare First Article Inspection (FAI/FA) reports and supporting documents for customer submission.
- Perform Statistical Process Control (SPC) data entry and maintain SPC records.
- Prepare outgoing inspection reports prior to product shipment.
- Issue, compile, and maintain QA/QC documents and records.
- Organize, file, and archive quality records in both hard copy and electronic formats according to the company's document control and record retention procedures.
- Ensure all quality documentation is complete, accurate, and readily accessible for audits and customer reviews.
- Coordinate with internal departments to obtain and verify inspection-related information.
- Assist the QA/QC team in preparing documentation for internal and external audits.
- Monitor and update quality records, logs, and databases.
- Support the QA/QC department with administrative duties, including document control, correspondence, and report preparation.
- Maintain confidentiality of quality documents and company information.
- Perform any other administrative or departmental duties assigned by the immediate superior or management.
Job Requirements
Education
- Diploma or Degree in Engineering, Manufacturing, Quality Management, Business Administration, or a related field.
Experience
- Minimum 2 years of working experience in Quality Assurance, Quality Control, or a related administrative role.
- Experience in preparing inspection reports and quality documentation is preferred.
- Experience with First Article Inspection (FAI) documentation is an advantage.
- Knowledge of engineering drawings and Geometric Dimensioning & Tolerancing (GD&T) is an added advantage.
