Admin Specialist (4 Months Contract)

0-2 years
12 days ago
Job Description

Looking for Mandarin Speaker to deal with China Market

.The primary nature of this job requires for the candidate to closely track ad-hoc purchases throughout its various stages using Client's software. Essentially from receiving the request to uploading quotation to uploading the DO and subsequently collating a billing summary to the Client, all these works are carried out on the software. Probably 70% of the candidate's time will be focused on this aspect.

The remaining 30% will cover aspects such as managing building and car park access cards, CCTV footage review (usually only when incidents occur) and handling meeting minutes. Due to the somewhat ad-hoc nature of this, the occasional OT is to be expected.

Job Responsibilities
. To provide general administration support with a focus on the preparation and maintenanceof files.
. To manage administrative work and filing.
. To manage the effective archiving, retention and destruction of visitor records. Keepinginformation stored safely. Safeguarding against incidents of information security breach.
. To deal with telephone and face-to-face queries
. Support in issuance and tracking of PO/ PR
. Manage carpark and office access card issuance for our client employees and visitors
. Booking and managing the use of meeting room
. Tracking and ordering on time for pantry supplies and other consumables
. Manage the utilities including but not limited to water, electricity including tracking onconsumption by preparing monthly tracking and reporting of energy and energy utilize data
. Verify monthly reporting of client's fixed and above cost spends
. Ensure complete supporting documentation submission for payment capture and releaseprocess
. To carry out other miscellaneous duties as directed





general administration support
preparation and maintenanceof files
issuance and tracking of PO/ PR
miscellaneous duties

PERSOLKELLY is a joint venture established in 2016 between PERSOL HOLDINGS (previously Temp Holdings) and Kelly Services to cater to the rising workforce employment needs of the emerging Asia Pacific market. We are one of the largest workforce solutions providers in the region, spanning over 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Malaysia, New Zealand, Philippines, Singapore, South Korea, Taiwan, Thailand and Vietnam.

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