Buyer/Purchasing Executive

Job Responsibilities

• Liaise with Planners to coordinate material and parts ordering.
• Expedite materials and parts deliveries with suppliers and subcontractors as required.
• Ensure material availability to support daily production operations.
• Generate Purchase Orders (PO), Delivery Orders (DO), and invoices as required.
• Update and maintain the Store Inventory System accurately.
• Verify quantities and prices and update purchase order delivery status.
• Coordinate with freight forwarders for air, sea, and land shipment arrangements.
• Support store operations by managing data input and output in the Store Inventory System.
• Liaise with the Accounts Department to verify invoices and resolve discrepancies.
• Respond to supplier inquiries regarding purchase order status, delivery schedules, and shipment methods.
• Support the Planning Department in the following functions when required:
• Coordinate with cross-functional departments to resolve scheduling issues and meet production plans and customer orders.
• Procure materials required for production and ensure sufficient supply to support manufacturing operations.
• Monitor and follow up on outstanding purchase orders.
• Participate in production planning meetings to ensure customer requirements are met.
• Update inventory records and material transactions in the SAP system.
• Assist in preparing production plans, delivery performance reports, and related operational reports.
• Perform any other duties and responsibilities as assigned by the superior.

Job Requirements

• Minimum SPM with relevant working experience, or a Diploma in a related field.
• Basic computer proficiency, including Microsoft Excel and Microsoft Word.
• Good communication and coordination skills.
• Familiarity with SAP or other ERP systems is an added advantage.
• Experience in purchasing, materials planning, inventory control, logistics coordination, or a related function is preferred.
• Ability to expedite deliveries and communicate effectively with both internal and external stakeholders.
• Experience working in a manufacturing environment is an advantage.