Document Controller

ROLE AND RESPONSIBILITIES

1. Monitor and record all out-going/in-coming documents transmittal notes within internal/external parties. (Document includes drawings / calculation / sales contract / approval / MDR/project related documents).
2. Communicating in writing with internal / external parties for meeting, documentation or other arrangement.
3. Manage emails, transmittal and various project-related documents from clients, suppliers, vendors, contractors and internal sources.
4. Assess incoming emails and transmittal, determining their importance and devising a plan of action for distribution, in collaboration with Project Manager or designated project team member.
5. Establish and maintain a Master Document Schedule for precise and timely monitoring of project-related documents.
6. Proactively track the status of documents and communicate updates to the Project Manager or designated project team member.
7. Administer the allocation, creation and supervision of Document Control (DC) folders for all projects.
8. Generate a list of overdue documents and follow up with the relevant parties involved.
9. Prepare the final documentation in accordance with client specifications upon project completion.
10. Execute precise electronic and hard copy filing, ensuring accuracy and easy retrieval in alignment with Standard Operating Procedure (SOP).
11. Monitor and record the monthly project document issuance and status.
12. Any other ad-hoc projects and duties as required by the immediate superior/HOD.