Executive - Facilities Management

Job description:

Job Summary

The Executive - Facilities Management, Real Estate And Facilities is responsible for supporting the efficient and effective daily operations, maintenance, and management of the company's real estate portfolio and facilities. This role involves coordinating various operational activities, ensuring the functionality, safety, and aesthetic appeal of properties, and contributing to a positive experience for occupants and visitors. The Executive will work closely with the Facilities Manager and facilities teams to implement operational plans, manage service requests, liaise with vendors, and ensure compliance with established standards and regulations.

Key Responsibilities

The Facilities Management Executive will be responsible for the following

a. Building Operations & Maintenance

• Assist in the overall management and upkeep of building facilities, includingM&E systems, plumbing, air-conditioning, elevators, lighting, and common areas.
• Conduct daily site inspections to ensure all facilities are in good workingcondition.
• Coordinate with service contractors for scheduled preventive maintenanceand corrective action

b. Vendor & Contractor Managemen

• Monitor performance of cleaning, landscaping, pest control, and securityservice providers.
• Ensure service-level agreements (SLAs) and contract obligations are met.
• Verify contractor work completion before approving payment or closur.

c. Energy & Cost Management

• Monitor utility consumption and propose cost-saving or energy-efficiencyinitiatives.
• Track maintenance expenditures and assist in budget planning and control

d. Safety, Health & Compliance

• Ensure all facilities operations comply with local authority and statutoryrequirements (e.g., BOMBA, DOSH, Suruhanjaya Tenaga).
• Participate in safety audits, emergency drills, and inspections.
• Maintain updated records of all statutory certificates and inspection reports.

e. Tenant & Stakeholder Support

• Act as the first point of contact for tenants on facilities-related issues.
• Coordinate and support tenant fit-out and renovation activities
• Provide timely response and resolution to tenant feedback and complaints.

Qualifications

• Bachelor's degree in Facilities Management, Real Estate, Business Administration, Engineering, or a related field.

• Proven experience in facilities operations, property management, or a similar operational support role.

• Basic understanding of building systems (HVAC, electrical, plumbing, fire safety) and general maintenance practices.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Skills & Abilities

• Strong ability to manage daily operations efficiently, coordinate various tasks, and ensure smooth functioning of facilities.

• Ability to understand basic building systems, diagnose common issues, and interpret technical information.

• Excellent written and verbal communication skills, capable of articulating information clearly and professionally to diverse audiences (occupants, vendors, colleagues).

• Strong analytical skills to identify issues, analyze situations, and develop practical solutions for facilities-related challenges.

• Highly organized with meticulous attention to detail, crucial for managing requests, tracking issues, and maintaining accurate records.

Expected Minimum Years of Experience

2 Years and above in relevant working experience