Executive of Events Department

3-5 Years

Early Applicant

Job Description

Job Summary

Plan, coordinate and organize events for Malaysian Communications and Multimedia Commission (MCMC) internally.

Job Responsibilities

1.PLAN, ORGANISE AND IMPLEMENT EVENTS BASED ON INTERNAL STAKEHOLDERS

Develop and implement detailed event plans, incorporating objectives, timelines, budgets, and milestones to ensure seamless execution.
Prepare and manage a comprehensive event checklist, outlining key tasks, milestones, and deadlines to maintain operational efficiency.
Contribute and participate in planning sessions by providing strategic input and feedback on event logistics, schedules, and requirements.
Facilitate various administrative and operational tasks to ensure the smooth functioning of the Events Department.

Outcome

2.PROMOTE EVENT PROGRAMMES AND APPEARANCES NATIONWIDE

Update and maintain the MCMC Calendar of Events to provide a clear and structured reference for internal planning and coordination of key activities

Outcome

Enhanced operational efficiency and successful project delivery. Coordinate interdepartmental collaboration to ensure consistent messaging and alignment in driving industry transformation initiatives.

3.PLAN AND MONITOR COLLATERALS FOR MCMC

Manage and coordinate corporate souvenirs and collateral items, maintaining inventory levels and ensuring proper distribution based on event needs

Outcome

No. collateral distributes for MCMC, Regional Offices & Departments.
No. of improvement initiatives lead and execute assigned projects to ensure timely delivery of outcomes in line with objectives set by Head of CIRD.

4.EVENT COORDINATION AND PROTOCOL MANAGEMENT

Identify, assess, and procure the necessary goods and services for events, ensuring alignment with event objectives, stakeholder expectations, and procurement policies.
Communicate and coordinate with internal and external stakeholders to facilitate the planning, preparation, and successful execution of events.
Collaborate with cross-functional teams to ensure seamless execution of event logistics, including venue setup, catering, transportation, and technology support.

Outcome

A well organized and seamlessly executed event that adheres to formal protocol guidelines, ensuring all guests are appropriately seated and invited according to their status and the event's requirements.
Efficient and timely execution of tasks or events, supported by clear communication, accurate intelligence. Manage engagements with delegates and external/regional representatives to ensure effective representation of MCMC's position and interests.

5.PROJECT MANAGEMENT

Lead, plan, and execute projects assigned by the Head of Division, ensuring alignment with project management best practices. This includes defining objectives, developing detailed plans, coordinating resources, managing execution, and delivering outcomes that meet project goals within scope, budget, and timeline. to achieve set objectives.
Manage and coordinate communication plans, gathering intelligence, and execution of tasks or events using MCMC's established principles and procedures.
Ensure project execution is conducted in compliance with organisational guidelines and governance frameworks.

Outcome

Effective planning, leadership, and execution will ensure that projects are completed on time, within scope, and meet the specified goals set by the Head of CIRD.
By adhering to MCMC's established principles, procedures, and policies, the project will be in full alignment with organizational standards, ensuring consistency and compliance throughout its lifecycle.

Qualification & Work Experience

Bachelor's degree in mass communications, Public Relations, Event Management, Hospitality Management, Marketing, or related field from a reputable university with a minimum CGPA of 3.0.
Minimum three (3) years experience in event management with a good track record of successful events.
Experienced in organizing official ceremony that involve protocol matters.

Technical Competencies