Executive Secretary

Position Objective

The Executive Secretary to the MD/DMD is responsible for providing full-spectrum executive support, ensuring the MD/DMD's daily activities run seamlessly. This role requires strong organizational capability, excellent communication skills, sound judgment, and the ability to deal with highly confidential matters professionally. She will act as a key liaison between senior management, internal teams, and external stakeholders.

Job Responsibilities:

1.Executive & Administrative Support

• Provide comprehensive executive, administrative, and secretarial support to the MD/DMD to ensure smooth and efficient daily operations
• Manage and prioritise executive calendars, appointments, meetings, and complex travel arrangements
• Anticipate executive requirements and proactively resolve issues to support effective business outcomes
• Monitor deadlines and ensure timely completion of tasks, follow-ups, and assigned projects

2.Meetings & Governance Support

• Coordinate executive, board, and senior leadership meetings, including scheduling, logistics, and post-meeting follow-ups
• Prepare meeting agendas, briefing papers, presentations, and supporting documentation
• Record accurate minutes and monitor action items to ensure closure and accountability

3.Communication & Stakeholder Management

• Manage correspondence, emails, calls, and enquiries professionally and confidentially
• Act as a key liaison between the MD/DMD, senior leadership, internal teams, board members, and external stakeholders
• Draft, review, and edit reports, presentations, and business communications to a high professional standard

4.Travel & Logistics Management

• Coordinate domestic and international travel, accommodation, itineraries, and logistics for business trips and official engagements
• Ensure travel arrangements are cost-effective, well-organised, and aligned with executive priorities

5.Confidentiality & Records Management

• Maintain accurate and up-to-date executive records, confidential files, and corporate documentation
• Handle sensitive information with the highest level of discretion, integrity, and professionalism
• Ensure effective document control, records management, and compliance with internal policies and procedures

Job Requirements:

• Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 5–8 years of experience as an Executive Secretary or Personal Assistant supporting senior executives (preferably CEO or C-suite level)
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time management skills.
• High level of discretion, professionalism, and integrity.
• Prior experience providing secretarial and administrative support to senior management is preferred.

At AHAM Capital, people are its greatest assets. We value diversity and inclusivity. To us, this means bringing together a group of qualified professionals with a varied range of skillset and experiences into a fair and respectful workplace to harness the strengths of cultural and individual differences for the accomplishment of our collective goal.

We believe in equal opportunity in employment and treating all individuals with respect and dignity. Our employment decisions are guided by an objective assessment of the candidate, irrespective of ethnicity, religion, gender, nationality and other non-merit factors.

Due to the high volume of applications we are unable to acknowledge every application. If you are selected for an interview we will contact you within the next 7 days. However, if we think that your skills and qualifications may be suitable for other similar positions we may hold your details on our database and contact you in the future.