Role and Responsibilities
- Perform secretarial functions that encompass maintaining good working order of all business correspondence records, secretarial facilities, and management reports.
- Assist in the day-to-day running of administration function of the Director's office and meeting room arrangements for Meetings, trainings, and Plant/Customers Visits, etc.
- Plan and organize daily activities of the Director, set up and schedule meetings with internal staff and external parties, top officials of Government departments or private corporations for the purpose of high-level contacts and lobbying of projects, business development and projects at proposal stage.
- To ensure that the Tea Lady carries out her daily work properly - maintaining the cleanliness of the Office, Meeting Rooms, Toilets and the Pantry.
- Sort incoming mail, stamp the date of receipt, and distribute it to all relevant departments concerned. Summarize reports, agreements, or proposals for the Director's or visiting Directors attention and action
- To ensure that the meeting schedules and meeting Room arrangements are in order.
- Confidentiality in executing P&C Documents, etc
- Responsible in Company general administration
Job Requirements
- Possess at least a PSC qualification or Diploma / Degree in Secretarial Studies or equivalent with a minimum of 1 year of working experience.
- Specializing in Secretarial work, administrative work, or equivalent in the manufacturing industry
- Strong command of English and Bahasa Malaysia, both written and oral
- Analytical and able to work independently with minimum supervision
- Able to speak other languages/dialects as well is a compliment
- Pleasant personality with good communication skills
- Excellent planning and organizing skills
- Fresh graduates with relevant qualifications are welcome to apply
- Candidate must be willing to work at KL-Kepong Oleomas Sdn Bhd located in Pulau Indah, Port Klang, Selangor.
