Intern - Administrative Support, GCEO Office

WHY JOIN US

• We practice a vibrant & energetic office culture.

• We provide opportunities for career advancement within the company.

• Good performance is always rewarded accordingly.

JOB RESPONSIBILITIES:

What You'll Do:

Administrative Support

• Provide day-to-day administrative assistance to the Admin Executive / Executive Assistant.

• Assist in scheduling meetings, preparing documents, and managing correspondence.

• Manage external guest arrangements, including registration, agenda coordination, refreshments, and Astro office tours (as required).

• Support logistics and coordination for executive engagements and events.

• Assist with processing and submission of expense claims.

• Support facilities-related tasks and coordination.

• Maintain organised records and systems for claims summaries, annual leave, travel, and personal documentation.

• Prepare and serve refreshments for the GCEO and visiting guests.

• Provide support to consultants as needed.

• Collaborate closely with HR on onboarding and offboarding processes.

• Arrange Board of Director, Chairman and direct reports birthday gifts.

• Follow up and compiling of reports.

• Maintain confidentiality and professionalism in all interactions.

• Provide assistance with any other ad hoc tasks or responsibilities as required to support the smooth functioning of the GCEO office.

Travel Coordination

• Identify and analyse upcoming travel requirements.

• Liaise with the appointed travel agent (Mayflower) to obtain quotations and compare prices with direct bookings via airlines, hotels, Booking.com, or Agoda.

• Prepare a summary of options with recommendations based on cost and convenience.

• Raise eTRF (electronic Travel Request Form) and maintain an Excel tracker for all travel arrangements.

• Ensure all necessary travel documents and requirements are prepared in advance (e.g., ICAC clearance, K-ETA, visas).

Engagement & Event Coordination

• Plan and organise internal engagement activities such as workshops, training, team dinners, townhall and leadership offsite events.

• Collaborate closely with HR and the company engagement committee on initiatives including JKK, MVP recognition, Townhalls, sports events, festive celebrations, and other employee engagement programs.

Comms Support

• Support in following up with Business Units (BUs) to gather updates and ensure timely responses.

• Assist in compiling, organising, and analysing data.

Support to Chief of Staff

• Handle ad hoc tasks and research assignments from the Chief of Staff.

REQUIREMENTS:

Who You Are:

• Currently pursuing a diploma or degree in Business Administration, Management, Executive Secretary Studies, Communications or a related field.

• Strong organisational, communication skills, analytical ability, writing and a self-motivated team player who is independent and resourceful.

• Able to maintain confidentiality and professionalism in all interactions.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Demonstrate strong numerical awareness and attention to detail by consistently comparing options and ensuring the most cost-effective choices are made to support savings and budget efficiency.

• Able to work independently, handle multiple tasks efficiently and work under timelines.

• Discreet, reliable, willingness and eager to learn.