Job Description, Function & Responsibility:
Purpose
To assist the Managing Director / Company Director to manage daily official activities and administration for smooth operations.
Calendar Management
- Manage the Director's calendar, including scheduling meetings, appointments and travel arrangement.
- Coordinate and prioritize appointment and events and to update Managing Director's calendar and remind him of essential dates and personal schedules.
Communication Management
- Acting as a first point of contact; handle daily incoming and outgoing communications, email notifications and instant messaging.
- Draft and prepare correspondence, compilation of report, presentation and other documents on behalf of the Managing Director's.
- Screen all documents before MD's approval.
Meeting Coordination
- Coordinate and schedule meetings, conferences, and events including arranging venues, catering and equipment as needed.
- To record critical information from meetings with various stakeholders and produce useful reports.
Travel Arrangement
- Coordinate travel arrangements for the Director, including booking flights, accommodations and ground transportation.
- Prepare travel itineraries, agendas and other necessary documentation for business trips.
- Ensure travel plans are organized, efficient and aligned with the Managing Director's schedule and preferences.
- Handle and arrange business travel arrangements such as passport renewal, flight and hotel booking, and visa application for the Managing Director.
Confidentiality and Discretion
Exercise good judgement when handling sensitive assignments with the highest level of discretion and confidentiality.
Mindset, Behavior and Culture
Implement value interventions, tools, and methodologies in collaboration with the working team to promote and instill a high sense of commitment, ownership, integrity, and loyalty to operational excellence.
Leadership and Capability Development
Enhance own competencies and contribute to the development of the working team through coaching, mentoring, feedback and internal succession to ensure the internalization of the right leadership and capabilities in executing the job.
Others
To perform other ad-hoc tasks as requested by the immediate superior.
Job Requirements:
- Bachelor's degree in Business Administration.
- Must have at least 1-2 years of working experience.
- Fresh graduate are encourage to apply.
- Possess strong track records in secretarial and administrative roles.
- Must be ambitious, resourceful, strong initiative and self-organized.
- Possess good interpersonal skills and an excellent attitude to work.
- Possess good command in written and spoken Bahasa Malaysia, Mandarin and English.
- Strong attention to detail
- Proficient in Microsoft Office applications
- Meticulous and capable of delivering accurate and timely information.
Benefits:
- An attractive remuneration package will be commensurate with the working experience
- Medical and accidental insurance
- Dental and Optical
- Meal & Parking subsidy
- Training opportunities
- Annual bonus (depends on performance