Logistic & Warehouse Coordinator (6-Month Contract)

Main responsibilities:

• Act as the primary coordinator for procurement activities, ensuring alignment with the project procurement plan.
• Prepare bidder pre-qualification documents, maintain bidder lists, solicit bids, and perform commercial bid evaluations.
• Request, review, and analyze vendor quotations in collaboration with project/lead engineers and quality control teams.
• Negotiate favorable terms and conditions with suppliers while maintaining professional and ethical standards.
• Process purchase requisitions and purchase orders for materials and services in compliance with company policies, standards, and operational capabilities.
• Administer purchase orders by maintaining files, managing correspondence, and ensuring accurate documentation of all procurement activities.
• Track and monitor order status, maintaining proactive communication with vendors to ensure timely delivery of materials and services.
• Involve in warehouse in/outflow, logistic for SO
• Collaborate with cross-functional teams to resolve procurement-related issues and ensure smooth supply chain operations.
• Ensure all procurement activities comply with the company's QHSE policies and ISO 9001, ISO 14001 & ISO 45001 standards.

Detailed responsibilities:

1. **Purchase Order (PO) Management**

* Prepare, create and issue Purchase Orders (POs) in accordance with approved purchase requisitions and company procedures.

* Ensure PO details, pricing, delivery terms and supplier information are accurate.

2. **Import Shipment & Inland Transportation Coordination**

* Coordinate incoming import shipments from overseas suppliers, including communication with freight forwarders and courier services.

* Arrange inland transportation and delivery of imported goods to clients within Malaysia.

* Monitor shipment status and ensure timely delivery to the required destination.

3. **Logistics & Delivery Arrangement**

* Arrange trucking services for deliveries from the office to clients throughout West Malaysia.

* Coordinate freight collection directly from factories/suppliers and arrange delivery to clients.

* Liaise with suppliers, transporters, freight forwarders and clients to ensure smooth delivery.

* Track delivery progress and resolve transportation or delivery issues when required.

4. **ERP / ERPLN System Management**

* Manage and update inbound and outbound shipping transactions in the **ERP LN system**.

* Ensure shipment, delivery and logistics records are accurately maintained and updated on a timely basis.

* Monitor system records against actual shipment and delivery status.

5. **Office Purchase & Procurement**

* Handle office-related purchases, including requesting quotations from suppliers.

* Conduct price comparisons and evaluate supplier quotations.

* Prepare and issue POs for approved office purchases.

* Coordinate with suppliers to ensure timely delivery of office supplies.

6. **Office Inventory Management**

* Monitor office consumable inventory levels and maintain adequate stock.

* Regularly replenish items such as tissue, shrink wrap, bubble wrap and other packaging/office supplies.

* Maintain basic inventory records and ensure critical supplies are available when required.

7. Warehouse management

* Ensure Goods in transit are properly stored, labelled and organized for easy identification and retrieval.

Your qualifications:

• Bachelor's degree in Business, Supply Chain, Engineering, or a related field.
• Experience: 1–3 years working in a similar role
• Strong negotiation, interpersonal, and communication skills.
• Proactive team player with strong organizational and analytical abilities.
• Proficiency in ERP systems (e.g., Infor ERP LN) and Microsoft Office applications.
• Proficiency in BM & English

Recruiter-in-charge:

Rodney Chong

[Confidential Information]