This role is responsible for executing timely and accurate payments to vendors and employees while ensuring compliance with company policies and financial controls. This includes processing vendor payments, employee reimbursements, and other outgoing transactions. The role also involves verifying payment details, resolving payment-related issues, and coordinating with banks and internal stakeholders to ensure smooth processing.
Responsibilites
Payment Processing:
- Process payments according to agreed-upon terms (e.g., Net 30, Net 60), ensuring that all payments are made on time to avoid late fees.
- Prepare payment batches, either manually or through automated systems, and initiate payments.
- Reconciling payment transactions with bank statement and accounting records
- Assisting in month end and year end closing activities, including journal entries and financial reporting.
Cash Flow Management:
- Monitor the company's available cash flow to prioritize payments while maintaining sufficient liquidity for ongoing operations.
- Balance the timing of payments to optimize working capital.
Service now (SNOW):
- Credit card claims posting entry typically involves managing, recording, and ensuring the accuracy of financial transactions related to credit card claims based on company policy.
- Ensure strong and positive relationships with vendors and internal stakeholders by maintaining clear and timely communication regarding payment statuses.
Accounts Payable Reporting:
- Prepare regular accounts payable reports, including but not limited to (e.g. Balance sheet notes)
- Create customized reports for different departments (e.g., finance, procurement) based on specific needs and requirements
Monitoring KPIs (Key Performance Indicators):
- Monitor key performance indicators (KPIs) for the accounts payable function using SAC dashboard to follow up with internal stakeholders.
- Conducting monthly meetings with internal stakeholders to identify potential bottlenecks or inefficiencies.
- Analyse AP team performance and provide recommendations for process improvements.
Reconciliation and Accuracy:
- Ensure that all accounts payable reports and data align with company records and financial statements.
- Reconcile vendor reconciliation report if needed.
- Ensure that all discrepancies identified during reconciliation are promptly addressed and resolved.
Communication:
- Communicate with internal and external stakeholder to resolves issues related payment.
Record Keeping and Documentation:
- Maintain up-to-date records of all account payable transactions.
- File payment documentation accurately for easy retrieval and audit purposes.
Compliance and Internal Controls:
- Ensure payments are made according to company policies and local regulations.
- Follow internal controls to prevent fraud and errors in the payment process.
Process Improvement:
- Work with internal stakeholder to address and streamline time-consuming processes caused by upstream issues, aiming for efficient solutions.
Education
Degree in Accounting/Finance/Business-related course and/or partial completion of ACCA or other professional accounting qualification
Experience
1 to 4 years relevant experience
Knowledge and skills
- Attention to Detail: Ability to spot discrepancies and ensure payment accuracy.
- Time Management: Ability to prioritize and manage multiple payment deadlines efficiently.
- Communication Skills: Clear and effective communication with vendors and internal stakeholders.
- Problem-Solving: Address and resolve issues with payments.
- Technical Proficiency: Familiarity with accounting software (e.g., SAP, Esker, TM5, Autobank) and Excel.
- Knowledge of Financial Regulations: Understanding of internal controls, tax laws, and payment procedures.
- Teamwork: Ability to collaborate effectively within the AP team and across departments.
- A good command of both oral and written English and the local language is required.
