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Aptude Inc

PMO Specialist

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5-7 Years
MYR 6,000 - 8,000 per month

Life Insurance

Job Description

We have immediate openings for PMO Specialist @KL, Malaysia, interested candidate please share your resume to [Confidential Information]

Titel:PMO Specialist

Location:KL, Malaysia

Nature :12 Months contact (Yearly Renewal)

Purpose of this role

  • Operationalize governance and reporting practices.
  • Review and verify project baseline data such as schedules and budgets.
  • Project governance and monitor project status/progress to ensure schedule and budget is met.
  • Review the priority of different projects to ensure alignment with the implementation roadmap.
  • Analyze financial information to ensure cost is within the approved budget and highlight budget variance.
  • Monitor project pipeline to ensure timely PM assignment, budget provision, and commencement.
  • Collaborate with PMs in preparing for Executive reporting.
  • Maintain governance and quality standards by ensuring compliance from each project manager.
  • Establish and update governance processes / procedures and incorporate it into the central tools.
  • Establish and maintain metrics and benchmarks for project performance tracking.
  • Develop and implement strategies to improve quality of project tracking and reporting.
  • Support the Management and Reporting Manager on all project matters.

Main Responsibility

Governance & Reporting

  • Keep the PMO/project calendars up-to-date.
  • Plan and schedule regular meetings, record decisions/minute-taking, and follow up with
  • PIC (person in-charge) on action items.
  • Retrieve / analyse / compile information required for discussion / decision / reporting ahead of PMO / project meetings.
  • Maintain financial records and ensure accuracy and up-to-date for timely submission.
  • Maintain, update, and circulate the latest PMO documentation to target audience.
  • Proactively analyse, trend, and track project performance measures and share findings with Reporting Manager on time.
  • Prepare and provide documentation to internal teams and key stakeholders.

Monitor Project Baseline Data

  • Track and monitor Initiative Pipeline against Delivery Plan to ensure timely

start/completion.

  • Record/update key project info in central project management tool to ensure accurate

tagging for planning and analysis.

Resource and Capacity Planning

  • Record/review/validate key info for capacity analysis and forecast.
  • Produce resource analysis report regularly with recommendation

Project Governance

  • Meeting PMs regularly to review project status/progress, register risks/issues along

with resolution/mitigation and maintain project plans.

  • Maintain project cost control plans, including assist in budget development and track

utilization/variance.

  • Maintain records such as project cadence meetings, SteerCo agenda/minutes, executive reports.
  • Monitor progress against plans and schedules, facilitating problem solving, and updating the project plans as needed.

Management Reporting

  • Coordinate with respective PICs (person in charge) on Report preparation to ensure timely submission.
  • Review consolidated Report to ensure clarity, accuracy, up-to-date, and with insights.

Team Collaboration and Stakeholder Communication

  • Oversee and manage key communication, including writing and disseminating of key messages for alignment of each Project Managers.
  • Assist with preparing presentation material for Stakeholder meetings such as SteerCo

Qualification and Experience Requirement

  • Bachelor's Degree / Post Graduate / Professional Degree in Computer Science/Information Technology or equivalent.
  • Professional certification in project management is added advantage.
  • A minimum of 5 years experience in PMO role, preferably with experience collaborating with a team of at least 5 PMs.
  • Good knowledge in project management frameworks / methodologies, and hands on experience on project management tools preferably JIRA and Ms Project.
  • Knowledge in project budget/financials, such as such capex/opex, costing estimate, and budget reporting.
  • Exposure / experience in project management methodologies such as Waterfall, Agile, and Kanban
  • Good written and verbal communication skills at different levels of interactions.
  • Good in using Excel functions for analysis, forecasting, dashboarding / reporting.
  • Active listening skill including seeking clarification and presenting information in different ways for clarity.
  • Excellent organizational skills, multi-tasking, and attention to details.
  • Good interpersonal skill and relationship management, including ability to engage / communicate with Stakeholders.
  • Advisory skills including ability to analyze, trouble-shoot, support and challenge and advise on relevant subjects.
  • Critical thinking and problem-solving skills.
  • Project financial cost management

More Info

Role:Program Manager

Industry:Life Insurance

Function:IT

Job Type:Contract Job

Skills Required

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Date Posted: 16/12/2024

Job ID: 103343427

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About Company

New Era Technology is a global managed technology service provider. New Era serves as a trusted adviser to more than 20,000+ customers worldwide. Customers rely on New Era’s seamless blend of solutions that securely connect people, places, and information in a rapidly changing digital world. New Era has offices in the Americas, EMEA, and APAC.

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