This position is responsible for managing procurement activities for the retail pharmacy operations, which include sourcing, negotiating, and procuring a wide range of pharmaceutical and healthcare products to meet our business needs while ensuring cost efficiency and product quality.
Responsibilities:
1. Contract & Commercial Management
- Manage and administer supplier contracts, including terms, pricing, rebates, and service levels
- Monitor contract compliance and renewal timelines
- Manage other income components such as rebates, marketing support, listing fees, and promotional contributions
2. Financial & Billing Coordination
- Prepare and issue Proforma Invoices on a quarterly basis
- Coordinate and follow up on Accounts Receivable (AR) invoices to ensure timely collection
- Liaise with suppliers and internal finance teams to resolve billing discrepancies
3. Stock Allocation & Supply Planning
- Allocate stocks across warehouses and outlets based on demand and sales performance
- Coordinate with suppliers on delivery schedules and replenishment planning
- Ensure optimal stock availability to minimize out-of-stock and overstock situations
4. Item Master & System Maintenance
- Maintain and update Item Master data in the system
- Perform new item code creation for newly listed products
- Execute price updates, including cost price, selling price, and promotional pricing
- Ensure data accuracy and consistency across systems
5. Inventory Management
- Monitor inventory levels, stock ageing, and expiry management
- Conduct stock rebalancing between outlets and warehouses to optimize inventory turnover
- Support inventory optimization initiatives to reduce slow-moving and obsolete stocks
6. Sourcing & New Product Listing
- Identify and source new products and brands aligned with business strategy
- Evaluate new product proposals, including commercial viability and market potential
- Coordinate internal approvals and manage the new product listing process
- Work closely with suppliers during onboarding and launch phases
- Any other duties as and when assigned from time to time.
Job Requirements:
- Bachelor's degree in Procurement, Supply Chain Management, Business or any related field.
- Minimum 2 - 3 years of relevant work experience in procurement, category buying, preferable within the retail pharmacy or healthcare industry.
- Experience in the medical device and rehabilitation categories will be added advantage.
- Familiarity with regulatory requirements for pharmaceutical procurement is added advantage.
- Effective negotiation and contract management skills.
- Strong analytical skills with the ability to conduct cost analyses.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
