Procurement & Office Administrator

Our client, an IT services company based in Kota Damansara, Selangor, is looking for a Procurement & Office Admin to join their team.

The role combines office administration, procurement support, tender administration, and project coordination. The ideal candidate should be organized, detail-oriented, able to work independently, and comfortable coordinating with internal teams, vendors, clients, and other external stakeholders.

Key Responsibilities:

1) Office Administration

• Manage day-to-day office operations, including filing, correspondence, scheduling, and general administrative support.

• Handle meeting arrangements, reception duties, travel bookings, and coordination of office activities.

• Monitor office supplies, equipment maintenance, vendor services, and office-related documentation.

2) Procurement Support

• Prepare purchase requisitions, purchase orders, and maintain proper supplier records.

• Track procurement activities and ensure proper documentation is maintained in accordance with company procedures.

• Assist in vendor communication, quotation follow-up, procurement filing, and related administrative tasks.

3) Tender Administration

• Coordinate tender documentation, submission schedules, deadlines, and supporting documents.

• Liaise with project teams, vendors, and relevant parties to ensure timely preparation and submission.

• Verify the completeness and accuracy of tender forms, contracts, company documents, and supporting materials.

4) Project Coordination

• Support project procurement activities and maintain tender or project progress tracking.

• Assist in communication between internal departments, vendors, clients, and external stakeholders.

• Provide administrative support for project-related meetings, reporting, documentation, and follow-up actions.

Job Requirements:

• Minimum Certificate or Diploma in Business Administration, Supply Chain, Office Management, or any related field.

• Detail-oriented with a high level of accuracy.

• Strong organizational, multitasking, and communication skills.

• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.

• Able to work independently, follow instructions, and meet deadlines.

• Good command of English and Bahasa Malaysia.

• A team player with good interpersonal skills and a positive working attitude.

• Prior experience in procurement, tender administration, project support, or office administration will be an added advantage.