Purchasing Manager

Job Summary

We are looking for a proactive and results-driven Purchasing Manager to oversee procurement operations within our F&B business. This role is responsible for managing end-to-end purchasing activities, ensuring optimal stock availability, cost efficiency, and strong supplier performance.

The ideal candidate is highly organized, detail-oriented, and experienced in managing procurement processes in a fast-paced environment.

Key Responsibilities

• Procurement Operations

Manage day-to-day purchasing activities to ensure smooth operations and no out-of-stock (OOS) situations.

Oversee material requirements planning (MRP) and ensure timely order placement.

Ensure all purchasing activities comply with company policies and SOPs.

• Inventory & Stock Management

Monitor inventory levels and ensure sufficient stock availability.

Track and prioritize purchasing needs based on business requirements.

Work closely with internal teams to align stock planning with operations.

• Supplier Management & Cost Control

Negotiate with suppliers to secure the best pricing, quality, and service.

Monitor supplier performance including delivery timelines and product quality.

Drive cost-saving initiatives and continuous improvement in procurement.

• Order & Documentation Control

Ensure accuracy of Purchase Orders (POs) and related documentation.

Monitor order deliveries and resolve discrepancies or delays.

Ensure timely submission of documents to Finance for payment processing.

• Reporting & Planning

Track and report key procurement KPIs regularly.

Support weekly, monthly, and quarterly planning activities.

Conduct supplier evaluations and performance reviews.

Team Management

• Supervise and guide purchasing executives.

Provide coaching, performance feedback, and development support.

Ensure team alignment with departmental goals and KPIs.

Requirements

• Bachelor's Degree in Supply Chain Management, Business Administration, Finance, or related field.
• Minimum 3 years of experience in purchasing or supply chain operations.
• Experience in the F&B, retail, or hospitality industry is an advantage.
• Strong knowledge of procurement processes, inventory planning, and MRP.
• Experience working with ERP systems and Microsoft Office (especially Excel).
• Strong negotiation, communication, and stakeholder management skills.
• Ability to work in a fast-paced, results-driven environment.

Key Skills

• Procurement & Purchasing Management
• Supplier Negotiation & Management
• Inventory Planning & Control
• Cost Optimization
• ERP Systems & Reporting
• KPI Tracking & Analysis

Core Competencies

• Results-Oriented
• Attention to Detail
• Integrity & Accountability
• Team Collaboration
• Strong Execution & Follow-Through