RECEPTIONIST cum ADMINISTRATIVE ASSISTANT (12 Months Contract)

Job Description

• Attend to incoming telephone calls and divert the line to the requested person timely.
• Attend to walk-in visitors and ensure accurate and legible registration of visitors details, items in the visitors log book.
• Overall supervision of punch in cards by staff to ensure that cards are not punched on behalf by different personnel.
• Ensure correct time and date of punch machines on a daily basis.
• Keeping of necessary records and maintain good administrative records control.
• Typing / issuing / recording of inspection reports / certificate.
• Data entry of client's details for invoicing purposes.
• Preparation of invoices for approval.
• Handling of phone calls and directing enquiries to the respective personnel.
• Assist in the sending of fax messages and emails to clients
• Ensure that the information from the clients is kept as strictly confidential and never revealed to the third party.
• Assist in coordinating daily operations when required.
• Keeping of necessary records required by his/her superior and maintain good administrative records.
• Adherence to SGS Health, Safety and Environment (HSE) Policy by uphold a good safety behavior and exercising necessary standard and process when carry out your responsibilities at all times to ensure compliance to the HSE requirements.
• Perform any other responsibilities as assigned by your reporting manager and/or Senior Management

• Minimum SPM qualification with more than 2 years relevant experience.

• Good command of English in both written & communication
• Computer literate - MS Words & MS Excel.