JOB SUMMARY
To perform administrative and organisational tasks to ensure smooth function of the division/ department. To perform general clerical and day-to-day tasks that include coordinating and maintaining the upkeep of various calendars, taking phone calls and messages, sending email, preparing meeting and presentations material, and other related tasks.
JOB RESPONSIBILITIES
The incumbent will be responsible for the following, including but not limited to:
- Act as a liaison and serve as the primary point of contact for the respective division/department
- Coordinate logistics and related arrangements for the Head's official duty travel
- Process and prepare reimbursement claims for official duties and related expenses (e.g., corporate events, mobile expenses)
- Manage emails, memos, and correspondence on behalf of the Head (upon approval), liaising with internal and external stakeholders
- Review documents to ensure accuracy in spelling, grammar, and compliance with organisational formatting and documentation standards
- Uphold strict confidentiality in handling sensitive information to protect the integrity and reputation of the organisation
- Maintain systematic filing and documentation for records, correspondence, and related materials
- Manage schedules, calendars, and appointments, ensuring effective time management for the Head
- Assist in assigned projects and contribute effectively to teamwork and departmental initiatives
- Organise and coordinate meetings, conferences, and travel arrangements
- Handle incoming and outgoing mail and other documentation
- Manage and prepare correspondence, reports, and official documents
- Undertake any other ad hoc duties as assigned by the division/department
REQUIRED COMPETENCIES
- Strong verbal and written communication skills in both Bahasa Malaysia and English
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
- Excellent organisational and time management skills with the ability to prioritise tasks effectively
- High level of discretion and integrity in handling confidential information
- Resourceful, proactive, and able to work independently with minimal supervision
- Strong attention to detail and accuracy in documentation and correspondence
- Ability to manage multiple tasks in a fast-paced environment while meeting deadlines
- Good interpersonal skills with the ability to interact effectively with stakeholders at all levels
JOB REQUIREMENTS
- Malaysian citizen
- Obtain at least a credit in Malay Language and English including oral test at Sijil Pelajaran Malaysia (SPM) level or equivalent as recognized by the Government
- Possess a Diploma in Business Administration, Office Management, Secretarial Studies, or equivalent qualification from an accredited institution.
- Possess a Professional Secretarial certification will be an added advantage
- Possess at least five (5) years of relevant working experience in administrative or secretarial roles
- Proficiency in local dialects and regional languages is preferable
PLACEMENT
Sabah Regional Office - Kota Kinabalu, Sabah
JOB STATUS
Permanent
All applications are strictly CONFIDENTIAL and only shortlisted candidates will be called in for interview. Applications are deemed UNSUCCESSFUL if there is no feedback from the EPF 2 MONTHS after the closing date of advertisement.
