Secretary

Secretary

Duration : 12-Months contract with PERSOLKELLY

Job Description

Executive Secretarial Duties

• Manage calendar/agendas/travel arrangements/appointments etc. for upper management.
• Responsible to document and timely submit business expenses claims and to support to raise purchase request whenever needed via Concur.
• Screen appointments, mails & documents, and act accordingly.
• Arrange for company events and activities as needed.
• Work with facilities and other departments to ensure timely maintenance and support of vehicle program.

Office Administration

• Prepare presentation decks, email drafting and others that assigned.
• Coordinate & communicate with other departments and all levels of staff including Regional HQ and Brand Partner
• Track stocks of office supplies and place orders when necessary
• Support budgeting and report submissions
• Prepare & manage correspondences with internal & external parties for signature.
• Maintain confidentiality of sensitive matters/ issues.
• Attend all briefings, meetings and trainings as assigned.
• Assist colleagues whenever necessary.
• Perform other reasonable duties as assigned.

Job Requirement

• Minimum 5 years of secretarial role/office administration experience preferred.
• Minimum SPM/Diplomaor equivalent
• Proven work experience as a secretary or Administrative Assistant with Integrity and Professionalism
• Intercultural experience of advantage
• Excellent written and verbal communication skills.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying.
• questions to ensure understanding. Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Openness, attention to detail, problem solving attitude, creative, polite and pleasant demeanor, ability to handle pressure.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
• Strong Proficiency in MS Office: Microsoft Word, PowerPoint, Excel, Ms Outlook
• High degree of multi-tasking and time management capability with strong sense of urgency to complete tasks ahead of schedule
• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

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