5-7 years
4 days ago 1 Applied
Job Description


Duration : 12-Months contract with PERSOLKELLY

Job Description

Executive Secretarial Duties

  • Manage calendar/agendas/travel arrangements/appointments etc. for upper management.
  • Responsible to document and timely submit business expenses claims and to support to raise purchase request whenever needed via Concur.
  • Screen appointments, mails & documents, and act accordingly.
  • Arrange for company events and activities as needed.
  • Work with facilities and other departments to ensure timely maintenance and support of vehicle program.

Office Administration

  • Prepare presentation decks, email drafting and others that assigned.
  • Coordinate & communicate with other departments and all levels of staff including Regional HQ and Brand Partner
  • Track stocks of office supplies and place orders when necessary
  • Support budgeting and report submissions
  • Prepare & manage correspondences with internal & external parties for signature.
  • Maintain confidentiality of sensitive matters/ issues.
  • Attend all briefings, meetings and trainings as assigned.
  • Assist colleagues whenever necessary.
  • Perform other reasonable duties as assigned.

Job Requirement

  • Minimum 5 years of secretarial role/office administration experience preferred.
  • Minimum SPM/Diplomaor equivalent
  • Proven work experience as a secretary or Administrative Assistant with Integrity and Professionalism
  • Intercultural experience of advantage
  • Excellent written and verbal communication skills.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying.
  • questions to ensure understanding. Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Openness, attention to detail, problem solving attitude, creative, polite and pleasant demeanor, ability to handle pressure.
  • Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
  • Strong Proficiency in MS Office: Microsoft Word, PowerPoint, Excel, Ms Outlook
  • High degree of multi-tasking and time management capability with strong sense of urgency to complete tasks ahead of schedule
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

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PERSOLKELLY is a joint venture established in 2016 between PERSOL HOLDINGS (previously Temp Holdings) and Kelly Services to cater to the rising workforce employment needs of the emerging Asia Pacific market. We are one of the largest workforce solutions providers in the region, spanning over 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Malaysia, New Zealand, Philippines, Singapore, South Korea, Taiwan, Thailand and Vietnam.