The Accounts Receivable Specialist is responsible for managing incoming payments, ensuring accurate records of financial transactions, and maintaining healthy customer collection for the organization. This role involves invoicing customers, monitoring outstanding balances, reconciling accounts, and collaborating with internal teams to resolve payment issues promptly.
Key Responsibilities
1. AR Transaction Processing & Clearing
- Perform daily clearing of AR transactions (invoices, receipts, credit notes, deductions) in the system (e.g., Syspro).
- Ensure all incoming payments are accurately matched and applied against invoices.
- Investigate and resolve unapplied receipts / unidentified payments on a timely basis.
- Maintain a clean AR ledger with minimal open/unmatched items.
2. Invoicing & Billing Accuracy
- Process of countering process and consignment account for invoicing.
- Monitor of the outstanding billing status for the countering process
3. Credit control reporting
- Prepare and maintain the credit collection report, ensuring timely updates on the status of follow-ups, outstanding balances, and collection progress.
- Generate and maintain accurate AR aging reports.
- Highlight overdue accounts and support collections follow-up.
- Provide weekly AR status updates (overdue, disputes, unresolved items).
4. Deductions, Credit Notes & Adjustments
- Process customer deductions (listing fees, trade promos, returns, etc.) with proper support.
- Maintain the term of deduction from modern trade account & distributor
- Track and follow up on pending deduction validations
7. Dispute Resolution & Cross-Functional Coordination
- To identify the dispute and discrepancy on the billing and deduction discrepancy and coordinating with internal team for the solution.
Qualifications
- Bachelor's Degree in Accounting, Finance, Business Administration, or related field.
- Minimum 3 -5 years of working experience in Accounts Receivable, Credit Control, or Finance Operations.
- Experience in handling modern trade accounts and distributor accounts is an added advantage.
- Familiar with ERP/accounting systems such as SYSPRO or similar systems.
- Good understanding of AR processes, invoicing, collections, deductions, and reconciliation.
- Strong analytical and problem-solving skills with attention to detail.
- Able to work independently and meet tight deadlines.
- Good communication and coordination skills with internal and external stakeholders.
- Proficient in Microsoft Excel and reporting preparation.
- The role will primarily support Accounts Receivable and Credit Control operations for the Philippines business entity.
