Senior Account Payable

Key responsibilities:

Lead and supervise a team of 6 AP staff, overseeing daily AP activities and ensuring timely and accurate processing of invoices.

Review invoices posted by the AP team to ensure accuracy, completeness, proper supporting documentation, and compliance with company policies.

Review and approve payment runs, ensuring payments are processed accurately and within the required timelines.

Monitor outstanding invoices and payment status to ensure smooth AP operations and timely settlement of obligations.

Ensure proper AP controls and procedures are followed throughout the invoice-to-payment process.

Treasury & Cash Flow Management

Support and coordinate treasury-related activities, including bank access management, banking matters, and payment arrangements.

Assist with cash flow forecasting and provide relevant information on upcoming payments and cash requirements.

Support the management of intercompany loans and related treasury transactions.

Coordinate with Finance and relevant stakeholders to ensure sufficient cash availability for scheduled payments.

Statutory & Fixed Payment Management

Review and monitor recurring monthly fixed payments, including rental payments, tax instalments, withholding tax (WHT) and other statutory-related payments.

Ensure statutory payments are processed accurately and within the required deadlines.

Maintain proper documentation and records to support compliance and audit requirements.

Liaise with relevant internal teams and external parties where necessary regarding payment and statutory matters.

P2P Process Improvement

Identify opportunities to improve and streamline the Procure-to-Pay (P2P) process.

Drive process improvement initiatives to enhance efficiency, accuracy, internal controls and turnaround time.

Review existing workflows and recommend improvements to reduce manual processes and operational risks.

Support implementation of new processes, controls and systems to improve AP operations.

Reporting & Stakeholder Management

Prepare and provide regular updates on AP operations, payment status, cash requirements and outstanding matters.

Report directly to the Finance Manager on AP performance and operational issues.

Work closely with Procurement, Finance, Treasury and other departments to resolve invoice and payment-related issues.

Escalate potential payment, cash flow or compliance issues to the Finance Manager in a timely manner.

Leadership & Team Management

Lead, coach and guide the AP team to ensure efficient daily operations and achievement of departmental objectives.

Monitor team performance, workload allocation and processing timelines.

Provide guidance on complex invoice, payment and vendor-related issues.

Ensure team members comply with established AP policies, procedures and internal controls.

Support training and development of AP team members to improve technical competency and operational efficiency.

Requirements

Diploma / Bachelor's Degree in Accounting, Finance, or equivalent.

Minimum 3-5 years of relevant Accounts Payable / Finance experience, with team leadership experience preferred.

Prior experience managing or supervising an AP team is highly preferred.

Strong knowledge of invoice processing, payment runs and P2P processes.

Experience in Treasury, cash flow forecasting and banking-related activities.

Familiarity with withholding tax (WHT), tax instalments and statutory payment requirements.

Strong analytical, problem-solving and organizational skills.

Good communication and stakeholder management skills.

Strong Microsoft Excel and accounting system/ERP knowledge.

Experience in P2P process improvement / finance process transformation will be an advantage..

Team Structure

Lead a team of approximately 6 AP staff.

Reporting directly to the Finance Manager.