Sourcing Coordinator - Contract Procument (ARIBA | Agile & Waterfall methodologies)

0-2 years
10 days ago 2 Applied
Job Description

Position : Sourcing Coordinator (ARIBA | Agile & Waterfall methodologies)

Company Industry : Oil & Gas

Working Hours : Mon - Fri (1PM - 10PM)

Working Mode: Hybrid (2 Days WFH & 3 Days WFO)

Working Duration: Contract until 31st March 2025 with PERSOLKELLY

ROLE OVERVIEW:

The Sourcing Project Coordinator is responsible for planning, managing, and supporting sourcing and contracting change activities to be conducted by the Sourcing team based on the improvement initiatives identified through the Digital Operating System (DOS) project.

The Sourcing team looks after various sourcing activities across various categories of spend. The DOS project deploys Ariba Spend Management solutions to enable a fully digital procurement operating system for company.

The project will identify changes to existing contract setup in the system and may include updates to existing contract clauses which will require the involvement of the Sourcing team to negotiate with suppliers. You are responsible to review and understand the recommended improvements, create the sourcing requests, track, and report the progress to the project and business stakeholders to ensure timely delivery according to the project plan.

. Strong Communications skills and the ability to operate in a complex, enterprise-scale environment

. Ability to identify and use metrics to analyze, understand, and communicate program performance

. Knowledge of technologies commonly used in electronic discovery and legal fields and the application of those to solve business problems

. Ability to use technical details to drive constructive conversations with Sourcing practitioners, project team and stakeholders

. Ability to translate ideas and thoughts into useful artefacts and documentation that can inform decision making

. Familiarity in using procurement systems (eg. Ariba)

RESPONSIBILITIES:

. Ensuring that all activities follow the GBS's Health and Safety (HSSE) requirements, incl. a strong HSSE focus in any contracting and purchasing activity

. Analyzing proposed changes identified by the DOS project which impact existing supplier contracts and determine the complexity and priority levels

. Creating sourcing cases/ requests in Salesforce Compass, stating the required amendments/ changes expected in the contracts to be negotiated by the respective Sourcing teams

. Defining and tracking timelines, risks and issues for each sourcing activity related to the DOS project

. Monitoring project progress and creating project status reports, related to the sourcing activities, for project managers and stakeholders

. Scheduling stakeholder meetings and facilitating communications between project manager and stakeholders throughout the project lifecycle

. Constantly achieving and delivering against the agreed Performance objectives incl. the respective Key Performance Indicators

. Ensuring effective critical issue management in line with the agreed operating model

. Ensuring processes are embedded & adhered to consistently in the team

. Ensuring team process and procedure documentations are maintained and fit for purpose

. Driving the evolution of the processes managed and develop the continuous improvement mind-set and culture

. Working closely with other leaders and teams in the GBS Procurement organisation to ensure that overall operational objectives are met, ideas shared and lessons learnt

. Developing and maintaining effective working relationships with key partners at all levels within the organisation, customers and external service providers

. Supervising and assuring compliance to BP Business Controls and SOX requirements

. Ensuring all processes are aligned with relevant ISO accreditation & assisting to the preparation for future accreditation (if applicable)

DESIREABLE CRITERIA:

. Strong organizational skills

. Ability to balance strategic and tactical concerns and apply good judgement to decisions

. Adaptability, fluidity, speed, and initiative in unstructured contexts

. Ability to rapidly grasp new concepts, achieve a high-level familiarity with new technologies, esp Ariba and Salesforce

. An active seeker of feedback and a desire for continuous growth

. Ability to collaborate with stakeholders at all levels, in the determination of business requirements and business process improvement

Serious applicants can send your updated resume to [Confidential Information]

- Subject: Job application for Sourcing Coordinator

- Please also provide your expected salary and notice period

Immediate joiner preferred

JOB TYPE

Industry

Other

Function

Skills

Waterfall methodologies
Salesforce Compass
Sox
ISO accreditation

PERSOLKELLY is a joint venture established in 2016 between PERSOL HOLDINGS (previously Temp Holdings) and Kelly Services to cater to the rising workforce employment needs of the emerging Asia Pacific market. We are one of the largest workforce solutions providers in the region, spanning over 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Malaysia, New Zealand, Philippines, Singapore, South Korea, Taiwan, Thailand and Vietnam.

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