About Tencent

Tencent is an Internet-based platform company founded in Shenzhen, China, in 1998. We use technology to enrich the lives of Internet users and assist the digital upgrade of enterprises. Our mission is Value for Users, Tech for Good. We embrace a culture of teamwork & creativity and are driven by our values - Integrity, Proactivity, Collaboration and Creativity.

We are rapidly expanding our international operations and are looking for top talent to propel us forward. Combining the results-oriented nature of a start-up with the resources of a profitable and leading Internet company, Tencent offers a unique opportunity for aspiring individuals to thrive.

Overview

HRSSC Operations Specialist plays a pivotal role in managing and optimizing HR processes within the Workday Human Capital Management (HCM) system. This position ensures data integrity, supports HR operations, and collaborates with various stakeholders to enhance the efficiency and effectiveness of HR services.

Key Responsibilities:

1. HRSSC Operations :

Prepare, review, and issue employment contracts, renewal letters, and addendums in accordance with templates and policy guidelines.
Track contract expiration and initiate timely renewals or terminations with proper documentation.
Ensure all contractual documents are uploaded and maintained accurately in Workday or document repositories.
Manage end-to-end employee life cycle transactions in Workday e.g., hiring, job changes, terminations, Internation Transfer and/or Mobility .
Support salary changes, one-time payments, allowances, and recurring elements in Workday.
Ensure data quality, system accuracy, and consistency in Workday system records.
Monitor system issues, perform testing for updates, and liaise with HRIS or Workday BA team for technical support.
Ensure timely and accurate input for payroll-related cutoffs.
Document and update standard operating procedures (SOPs) for HR processes.

2.Benefits & Absence Module :

Support enrolment, changes, and terminations in employee benefit plans within Workday.
Coordinate with vendors, HRBPs, or COEs for local benefit compliance and eligibility questions.
Assist in benefit-related communications, data validation, and monthly reporting as required.
Maintain and monitor time-off and leave plans, ensuring employee entitlements are updated according to company policy or legislative changes.
Support employees and managers on Workday leave entries, balances, and system navigation.

3. Data Management & Reporting :

Perform quarterly audits to ensure data integrity.
Generate operational and ad-hoc reports to support business and compliance needs.
Assist in compiling headcount, turnover, or compliance statistics as required.
Identify opportunities to streamline HR processes through automation and system enhancements.
Participate in the testing and implementation of new Workday features and updates.

4. Support & Case Handling :

Respond to employee inquiries related to HR processes, policy interpretation, and Workday navigation.
Manage service requests via HR helpdesk platforms (ServiceNow), ensuring SLAs are met.
Coordinate with HRBPs and Country HR for issue resolution, Serve as a point of contact for HR-related inquiries, providing guidance and support to employees and managers.
Collaborate with HRBPs to resolve complex issues and ensure a positive employee experience.
Facilitate training sessions and create user guides to enhance Workday proficiency among staff.

5. Global Team Support & Process Improvement :

Participate in multiple project from Global HR (COE) or Improvement projects (e.g., data cleanup, process improvement and streamline project)
Ensure all activities comply with data protection laws and internal HR governance policies.
Maintain strict confidentiality of employee information and sensitive HR data.

Qualifications

Bachelor's degree in Human Resources, Business Administration, Information Systems, or a related field.
At least 2 years of experience in SSC HR Empployee Master data operations with a focus on Workday HR Core module and Benefits & Absence.
Experience with Workday modules such as Compensation, Benefits, and Talent Management.
Familiarity with data visualization tools like Power BI or Mastering in M.Excel.nowledge of compliance requirements related to HR data and processes.
Strong understanding of APAC or EMEA HR processes and best practices.
Proficiency in Microsoft Office Suite, particularly Excel for data analysis.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Proficiency in English, Mandarin, and Japanese is highly advantageous, as it enables effective communication with international stakeholders and colleagues based at the China headquarters.

People Operations Associate