Job Title: Legal Assistant (Night Shift)

Work Mode: On-site (Kuala Lumpur)

Department: Legal Operations / Ancillary Services

Location: Kuala Lumpur, Malaysia

Employment Type: Full-Time

About the Role

We are seeking a highly detail-oriented Legal Secretary with strong legal drafting capabilities to support our U.S.-based legal operations team. This role functions similarly to a Legal Drafting Specialist, focusing heavily on the preparation, review, formatting, and accuracy of legal documents across multiple jurisdictions.

The ideal candidate has excellent written English, strong document-drafting experience, and the ability to work efficiently under U.S. timelines. Prior exposure to litigation, foreclosure, bankruptcy, corporate, or conveyancing documentation will be a strong advantage.

Key Responsibilities

Legal Drafting & Document Preparation (Primary Scope Heavy Drafting)

Draft, proofread, and format complex legal documents including motions, notices, affidavits, correspondence, declarations, and filing templates.
Prepare jurisdiction-specific legal forms with high accuracy and compliance.
Translate legal instructions, attorney markup, or case updates into clean, error-free drafts.
Maintain consistent document structure, tone, and compliance standards.
Ensure all documents meet U.S. court formatting rules (training provided).

2. Case File Support & Data Management

Organize supporting documents and ensure accuracy of case information in various legal systems.
Review case updates and translate required actions into accurate legal drafts.
Upload, update, and maintain case records and tracking sheets in assigned systems.

3. Workflow Management & Quality Control

Perform high-accuracy QC on drafted documents before submission.
Flag any discrepancies, incomplete information, or procedural issues.
Maintain strict confidentiality and ensure data integrity across all deliverables.

4. Communication & Collaboration

Liaise effectively with U.S. attorneys, paralegals, and supervisors during night-shift windows.
Interpret instructions received via email, case notes, task queues, or direct requests.
Provide timely updates on workload, drafts, and pending items.

Required Skills & Qualifications

Mandatory

Strong experience in legal drafting (minimum 23 years preferred).
Excellent written English with the ability to draft professional legal correspondence.
Experience as a Legal Secretary, Paralegal, Legal Executive, Documentation Specialist, or similar.
High attention to detail, strong grammar skills, and ability to follow templates.
Ability to work full night shift (U.S. time zone alignment).
Comfortable navigating multiple case systems and document platforms (training provided).

Preferred

Experience in litigation, foreclosure, bankruptcy, conveyancing, or corporate drafting.
Familiarity with legal formatting rules (line spacing, citations, page formatting, exhibits).
Exposure to U.S. legal processes (advantage but not required).

Competencies

Strong analytical and interpretation skills.
High accuracy and zero-error mindset.
Ability to handle time-sensitive tasks.
Professional communication with cross-border teams.
Ability to absorb legal rules and apply them consistently.

Education

Bachelor of Laws (LLB), Diploma in Law, or equivalent legal qualification preferred.
Candidates with strong drafting experience but without formal legal education may also be considered.

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