The Senior Executive, HR (Compensation & Benefits) is responsible for the effective administration and continuous improvement of payroll, employee benefits, and compensation processes. This role ensures compliance with statutory requirements, supports audit and reporting needs, and provides advisory support to stakeholders on compensation and benefits matters.

Key Responsibilities

1. Payroll & Compensation Administration

Manage end-to-end monthly payroll processing with high accuracy and within stipulated timelines
Ensure payroll reconciliation and preparation of reports for management review
Ensure compliance with internal policies and statutory regulations in all compensation matters
Collaborate with Finance on payroll-related reporting and government grant payouts

2. Statutory Compliance & Government Submissions

Prepare and submit statutory filings (CPF, IRAS income tax, IR21, NS claims, childcare/parental leave claims, etc.) accurately and timely
Maintain compliance with Employment Act and relevant government regulations
Coordinate government surveys and submissions (e.g., MSF, MOM requirements)
Ensure proper documentation for audits and regulatory requirements

3. Employee Performance Appraisal & Annual Budgeting

Assist in the employee performance appraisal exercise
Assist in the annual salary review, increment and bonus exercises, including data collation and analysis
Support the annual budgeting exercise and provide data insights to aid decision-making

4. Benefits & Insurance Administration

Administer employee benefits programmes, including leave, medical benefits, and allowances
Manage staff insurance policies, renewals, claims, and liaison with brokers/providers
Maintain up-to-date knowledge of statutory insurance requirements
Provide advisory support to employees on benefits and claims processes

5. HRIS & Data Management

Serve as the system administrator for HRIS platforms (e.g., payroll, leave, and claims systems), ensuring optimal system performance and governance
Maintain accurate and up-to-date employee data in HR systems (e.g., payroll, leave, claims systems)
Ensure system integrity, proper access controls, and compliance with policies
Review payroll codes and system configurations in line with statutory updates
Support troubleshooting and user queries related to HR systems

6. Reporting, Audit & Governance

Prepare payroll, compensation, and HR reports for management and Board review
Support internal and external audits by providing required documentation and data
Ensure accurate records and proper audit trails for payroll and benefits transactions
Maintain data accuracy for key management personnel compensation reporting

7. Employee Support & Advisory

Serve as a point of contact for staff queries on compensation, benefits, payroll, and HR systems
Provide clear, timely, and professional guidance to employees and stakeholders
Partner with HR team and line managers on compensation-related matters

8. Vendor Management & Contract Administration

Manage relationships with HR vendors, insurers, payroll providers, and service providers to ensure the smooth delivery of services.
Coordinate the timely renewal of vendor contracts to ensure continuity of services and compliance with organisational requirements.
Process and verify HR-related invoices and payment requests, ensuring accuracy, completeness, and timely submission for approval and payment.
Liaise with vendors and service providers to investigate and resolve operational, billing, system, and service-related issues in a timely manner

9. Process Improvement & Projects

Identify opportunities to improve and streamline payroll, benefits, and reporting processes
Drive automation HR projects
Participate in HR projects (e.g., benefits review, system enhancements, process redesign)
Contribute ideas to improve efficiency and effectiveness of HR operations

Requirements

Degree in Human Resource Management, Business, or related discipline
Minimum 3 to 5 years of relevant experience in payroll and compensation & benefits
Strong knowledge of Singapore Employment Act and statutory requirements
Experience handling payroll systems and HRIS platforms - Timesoft and Frontier preferred
Proficiency in Microsoft Excel (e.g., Pivot Tables, VLOOKUP)
Strong attention to detail, accuracy, and ability to meet tight deadlines
Good communication and interpersonal skills
Ability to work independently and collaboratively

Key Competencies

High level of integrity and confidentiality in handling sensitive data
Strong analytical and problem-solving skills
Ability to manage multiple priorities and deadlines
Proactive mindset with continuous improvement orientation
Effective communication and stakeholder engagement

Senior Executive, Human Resources (Compensation & Benefits)