Summary

To provide critical administrative and operational support to the Trade Compliance Specialist. This role focuses on accelerating the trade permit lifecycle by compiling records, auditing documentation, and managing regulatory data entries.

Detailed Description

Performs tasks such as, but not limited to, the following:

Permit Data & Document Gathering: Follow up with Procurement and Project Management teams to collect invoices, datasheets, and item photographs for regulatory applications.
Pre-Audit Trade Invoices: Verify supplier invoices for mandatory fields (shipper details, PO numbers, functional descriptions, weights, and Country of Origin).
Regulatory System Support: Draft entries and track statuses for import permit workflows (e.g., e-Permit/MITI) to minimize delays.
System Data Maintenance (SAP GTS): Monitor tracking systems for restricted parts and process synchronization routines (e.g., ZMATPUSH) to update ECCN classifications.
Logistics & Broker Coordination: Distribute approved documentation to clearance agents and freight forwarders (DSV, DHL, Morrison, CZE).
Record Keeping & Compliance Logs: Maintain compliance trackers for permit balances and archive shipping dossiers for audit visibility.

Knowledge/Skills/Competencies

Education: Diploma or Bachelor's degree in Supply Chain, Logistics, International Trade, or Business.
Experience: 2-5 years in shipping or import/export logistics. Experience in electronics manufacturing is an advantage.
Technical Knowledge: Familiarity with Malaysian customs (K2 declarations, FIZ/LMW, SST/Duty exemptions) and proficiency in SAP and Microsoft Excel.
Competencies: Strong attention to detail, persistent communication for cross-departmental follow-ups, and the ability to organize complex data under tight deadlines.

Physical Demands

Duties of this position are performed in a normal office environment.
Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.
Occasional travel may be required.

Typical Experience

Zero to two years of relevant experience.

Typical Education

Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
Educational requirements may vary by geography.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Celestica, Inc. (NYSE: CLS TSX: CLS) is a technology leader dedicated to driving customer success and market advancements. With deep expertise in design, engineering, manufacturing, supply chain, and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid cloud and advances technologies in high-growth markets. With a talented team and a strategic global network, Celestica helps its customers achieve competitive advantages.

Today, Celestica delivers innovative supply chain solutions globally to customers in strategic two operating and reporting segments: Advanced Technology Solutions (ATS) and Connectivity and Cloud Solutions (CC):

ATS: This segment serves customers in complex, regulated and high-reliability markets such as Industrial & Smart Energy, Aerospace & Defense, Semiconductor Capital Equipment, and HealthTech. It is engineering led, with deep expertise in design, manufacturing and lifecycle solutions.

CCS: This segment focuses on high-performance technology solutions and services for the data center, serving hyperscalers, digital native customers and enterprises. Celestica's Platform Solutions offering provides innovative and customizable computing, storage and networking solutions enabling AI-driven growth.

Built on a legacy of trust and performance, Celestica has earned its reputation by delivering results in complex and fast-changing markets. Celestica exceeds customer expectations by identifying trends and staying ahead of the curve. Backed by comprehensive capabilities and a global network across North America, Europe and Asia, Celestica helps customers gain competitive advantage with the quality, flexibility and resiliency they need to respond quickly to shifts in demand. Guided by a bold vision to accelerate market advancements, Celestica delivers innovative solutions and technologies that turn complexity into opportunity. Anchored in teamwork and commitment, Celestica strives to be the most trusted partner to its customers and colleagues worldwide.

Assistant Logistic Compliance & Customs Coordinator