About The Role

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our CEO. This role offers flexibility in work location while requiring availability during standard office hours for both home and office-based tasks. The ideal candidate will be a self-starter who can manage multiple priorities, handle sensitive information with discretion, and take initiative to ensure smooth operations across both professional and personal matters.

WORK ARRANGEMENT

Flexible remote and on-site work during office hours (9am - 6pm). Must be available to travel to home (Shah Alam area) and office (Mid Valley City, KL) as needed.

Key Responsibilities

Administrative & Household Management
Schedule and coordinate home maintenance activities and household services
Process and manage bill payments
Book appointments and reservations for restaurants, medical appointments, and personal needs
Conduct research on various topics and compile findings as assigned
Document & Information Management
Follow up proactively with internal and external parties for pending documents and response
Organize and maintain Google Drive folder structure to ensure easy access to important files
File and track important documents, contracts, and records systematically
Monitor and alert on deadlines for renewals, submissions, and critical action items
Errands & Coordination
Pick up and deliver documents between home, office, and third-party locations
Run errands for office supplies, personal items, and family-related needs
Be present at home for service appointments and coordinate with contractor
Handle courier pickups, deliveries, and shipment coordination
Executive Support
Prepare materials and documents for meetings when required
Track action items from meetings and follow up on completion
Coordinate with team members on administrative and logistical matters
Arrange comprehensive travel bookings and itineraries for business and family trip
Maintain basic expense tracking and prepare reports as needed

Required Qualifications

3-5 years of experience as Personal Assistant or Executive Assistant, preferably supporting senior executives or founders
Own car and valid driving license - must be comfortable driving around Klang Valley
Highly organized with exceptional attention to detail
Proactive problem-solver who anticipates needs and takes initiative
Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
Experience with cloud-based tools and quick to learn new applications
Demonstrated trustworthiness in handling confidential and sensitive information
Excellent written and verbal communication skills in English and Mandarin
Able to work independently with minimal supervision
Flexible and adaptable to changing priorities

IDEAL CANDIDATE TRAITS

Takes ownership of tasks from start to finish
Stays calm under pressure and manages competing priorities effectively
Anticipates needs before being asked
Maintains a high standard of quality and accuracy
Respects confidentiality and exercises sound judgment
Professional, reliable, and punctual

TO APPLY

Please submit your resume along with a brief cover letter explaining why you would be a great fit for this role. In your cover letter, please include an example of how you've proactively solved a problem or improved a process in a previous PA/EA role.

Personal Assistant to CEO