Location: Aspiration International School, Kuala Lumpur

Employment Type: Full-time

Job Overview

We are seeking a highly organized and proactive Administrative Executive to join our General Operations team. This role is pivotal in ensuring the smooth and efficient functioning of our school's daily administrative activities. The ideal candidate will be a detail-oriented multitasker with excellent communication skills, a problem-solving mindset, and a passion for supporting a dynamic educational environment.

Key Responsibilities

Office Management & Administrative Support:

Oversee and execute essential office functions, including copying, printing, laminating, and managing office supplies to ensure seamless daily operations.
Maintain and update the school database, ensuring all records are accurate, current, and compliant with data protection policies.
Manage daily student attendance records and generate reports for faculty and leadership as needed.

Procurement & Inventory Control

Assist in ordering and replenishing office and pantry supplies, maintaining optimal stock levels to support staff needs.
Liaise with vendors and service providers to ensure timely deliveries and cost-effective solutions.

Facilities & Maintenance Coordination

Support the maintenance of office facilities and equipment, including scheduling repairs and servicing with in-house staff or external contractors.
Ensure preventive maintenance tasks are scheduled and completed efficiently to minimize disruptions.

Compliance & Documentation

Assist in the preparation and submission of official documents to government departments, ensuring adherence to regulatory requirements.
Maintain organized filing systems (physical and digital) for easy retrieval and reference.

Cross-Departmental Collaboration

Work closely with other administrative and academic teams to support school-wide initiatives and events.
Serve as a point of contact for staff inquiries, providing timely and professional assistance.

Requirements

Education: Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
Experience: Fresh grad is welcome! Or people with experience in administrative role, preferably in an educational will be highly consider.

Why Join Us

Impact: Play a key role in supporting the backbone of a leading international school.
Growth: Opportunities for professional development in a multicultural setting.
Culture: Work in a vibrant, mission-driven community that values efficiency and innovation.

Preferred Start Date: Immediately

Senior Administrative Executive