Job Description

Key Objective

To be the Company Secretary of the company and provide advisory support to the Board for Chubb Insurance Malaysia Berhad and Chubb IT Development Centre Sdn Bhd and any other associated or related companies in Malaysia. The position is to work closely with the Chief Legal & Compliance Officer to ensure the companies compliance with all corporate governance requirements.

Major Duties And Responsibilities

Responsible for ensuring correct procedures are followed and the Company is
compliant with the Company's Memorandum & Articles of Association,
corporate governance laws, relevant legislations and guidelines such as
Companies Act, Financial Services Act as well as relevant internal Chubb
group corporate governance policies.
Responsible for preparation of documents and all secretarial and statutory
lodgement requirements with the Registrar of Companies, Suruhanjaya
Syarikat Malaysia and Bank Negara Malaysia in a timely manner and
ensuring all statutory deadlines are met.
Responsible for the completion and timely filing of the company's annual
return and audited financial statements by the statutory deadline.
Responsible for all aspects of administrative and secretarial related matters
including but not limited to advising the Board of the relevant dates for
holding of the company's AGM, coordinating and attending meetings of the
Board and Board Committees, drafting and finalising minutes of those
meetings in a timely manner, maintenance of the company's register and
minutes book.
Provide general advice on matters relating to company secretarial and
corporate governance matters when required.
Responsible for the preparing and submission of Directors and Country
President's appointments and reappointments with Bank Negara Malaysia,
raising payment requisitions for Directors remuneration.
Main liaison officer between shareholders and Chubb's regional/global office s in
relation to governance and secretarial related matters as well as issuance of
dividend certification/warrant.
Assist in any corporate or legal exercises as and when required.
Assist in legal or compliance functions, when the need arises.
Assist in other tasks, which are commensurate with the individual's abilities, in addition to those recorded in this job description.

Skills

QUALIFICATIONS

Well versed in all aspects of lodgement, administrative and secretarial requirements.
Familiarity with the Companies Act, Financial Services Act and Bank Negara Malaysia
regulations relating to secretarial and corporate governance.
Proficiency in English and good communication and writing skills are of paramount importance.
Good coordination / planning / organisational skills and able to meet deadlines under
pressure, if necessary.
Pleasant personality, able to interact with cross section of people, strong work ethic s and
positive work attitude.
High degree of professionalism, self-motivated and proven ability to multitask and work
independently.
Meticulous and with a strong sense of responsibility and commitment.
Good inter-personal skills and maturity to be liaising with directors, senior management and
regulators.

Experience

Minimum 8 years of PQE in relevant field with a minimum of 5 years having practised as a
Company Secretary.
Candidate who is familiar with or who has previously worked in the insurance industry or a
financial institution is preferred.

Qualifications

Candidate must meet the requirements for a secretary under the Companies Act.
Candidate must be a qualified and licensed Company Secretary with a practicing certificate
from MAICSA, MACS or any other Approved Bodies under the Fourth Schedule of the
Companies Act.
Tertiary or a professional qualification preferred.

Corporate Secretarial Manager