Overall job objectives:

To support the Purchasing Department in sourcing and procurement activities for ready stock beverages. Responsible for supplier negotiations, cost optimization, inventory coordination, and ensuring strict compliance with all industry-related regulations, including licensing, customs, and excise requirements, to secure timely and efficient supply for the business.

Core responsibilities:

Supplier & Procurement Management

Source and evaluate suppliers for beverage products under distribution.
Handle negotiations to achieve cost savings and favorable terms.
Maintain accurate and up-to-date supplier records.
Build and maintain strong relationships with suppliers while ensuring compliance with industry regulations.

PurchasingOperations

Process and monitor purchase orders to ensure timely delivery of ready stock items.
Liaise with internal departments (sales, warehouse, logistics) to understand procurement needs.
Coordinate with warehouse and logistics teams to manage stock replenishment efficiently.

Documentation & Compliance

Ensure procurement documentation is accurate, complete, and audit ready.
Monitor and comply with licensing regulations, excise duty, and customs requirements.
Stay updated with regulatory changes and restrictions affecting the wholesale beverage industry.
Ensure all purchases adhere to company policies and standard operating procedures.

Report & Analysis

Prepare purchasing reports, supplier evaluations, and cost-saving analysis.
Track and report on procurement performance and market trends impacting pricing and availability.

Requirements:

Bachelor's Degree/Diploma in Supply Chain, Business Administration, or related field.
Minimum 3–5 years of purchasing/procurement experience, preferably in FMCG, beverages, or wholesale distribution.
Strong knowledge of ready stock procurement processes.
Familiarity with licensing requirements, customs, excise duty, and regulatory compliance within the alcohol industry.
Good negotiation, communication, and vendor management skills.
Strong analytical ability for cost analysis and reporting.
Proficient in Microsoft Office and purchasing/ERP systems.
Detail-oriented, organized, and able to work under pressure during peak seasons.
Able to work independently while supporting the overall Purchasing Department.

Senior Purchasing Executive

Executive, Purchasing SEA