Subang Jaya, Selangor, Malaysia

Logistics+ – Cross-Border /

Permanent, Full-time /

On-site

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Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Position Summary

The Cross Border Team is split into 3 main teams, Commercial, Logistics and Business Operations. This role lies within the Business operations Vertical in the Cross Border team. Business Operations focuses on budget items below direct costs, including operating expense, central costs and EBIT.
The Cross Border Finance Operations function exists for the administration and execution of finance processes, transactions and controls inter and intra business units and departments.
The Finance Operations Senior Associate is expected to work with various stakeholders from local finance to operation teams to ensure that shippers disputes are resolved and AR is collected timely.
You would also be assisting with finance operation improvement to streamline existing processes, preparation of month end billing files and monitoring of Aged Receivables.
The Senior Associate is expected to guide junior members of the team in the execution of BAU tasks, AR collections and is responsible for finance process improvement projects under their care.
The outputs of this position play a vital role in ensuring that our business and financial management controls and operations are effective, efficient and accurate.

Job Responsibility

Account Receivables

Generation of AR visibility reports to the differentstakeholders
Monitor shipper payment receipts to determine poor paymasters
Take lead in meetings with local finances with regards to AR processes and alignment matters
Responsible for the provisions and write-off of the business unit

Dispute Resolution and Collections

Responsible for ensuring timely collections of agedreceivables
Responsible for ensuring adherence to COD offset processes by local finance
Responsible for ensuring adherence to timely COD remittance schedules

Finance alignments/initiatives/im provement projects

Assist with the structuring of intercompany finance and billing flows for crossborder related deals.
Assist with the standardization and categorization of existing billing flows
Assist with the improvement of existing finance flows
Responsible for project design, stakeholder alignment and stakeholder execution.
Projects related to automated reporting and analysis

Finance Processdocumentation and maintenance

Responsible for the documentation and regular maintenance/ update of internal finance working instructions.
Responsible for the documentation and regular maintenance/ update of finance processes for customer facing SOPs.

Month end Billing and Invoice Processing & Administration

Responsible for the preparation of month end billingfor cross border related revenue billings.
Responsible for the communication flow and accounting instructions with local finance for cross border related vendor invoices.
Responsible for ensuring that vendors are paid within credit terms
Responsible for timely and accurate preparation of customer billings.

Job Requirement

At least 4 years of relevant working experience in an Accounting or Finance related function.
Bachelor's Degree in Accountancy or Finance
Preferably candidates with a logistics background and regional exposure.
Detail oriented Confident and effective communication skills, both written and oral
Demonstrated experience in executing complex multi-stakeholder commercial projects
Exposure to working across geographies, teams and individuals of different cultures
Proficient in Microsoft Excel, with strong knowledge of formulas and functions such as VLOOKUP/XLOOKUP, Pivot Tables, INDEX & MATCH, IF, basic data analysis and reporting. Experience with data validation, conditional formatting, and handling large datasets is MUST.
Ability to communicate in Mandarin is an added advantage, as the role may require interaction with cross-border stakeholders when necessary.

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Regional Senior Associate, Cross Border (Finance Operations)