It's never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business — to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Associate or Senior Associate, Corporate Secretarial Services. Reporting to the Assistant Manager/Manager, full-time and permanent position is based in Kuala Lumpur, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its growth.

Key responsibilities:

Assist in handling company secretarial matters for various jurisdictions including offshore companies (i.e. Singapore)
Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
Prepare minutes, resolutions and statutory documents etc.
Update and maintain statutory records
Ensure documents and files are correctly named, saved and maintained in the database
Provide KYC support and maintain KYC documentation
Provide administrative support to the corporate secretarial teams in other offices
Prepare agenda, issue notice, attend (where necessary) with Assistant Manager / Manager and record minutes of relevant board meetings
Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass
As Team Lead (if needed) – lead, assign and review works prepared by the team to ensure completeness, requests are followed up in a timely manner and completed within scheduled delivery service
Any other ad-hoc duties

Key requirements:

Min of 1–5 years experience in handling a portfolio independently
Good communication skills
Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
Independent and self-motivated
Ability to organise and prioritise work with minimum supervision
Strong team player

Relevant experience

Experience in the professional firms and in handling companies in various jurisdictions is an advantage.
Knowledge on fund structures and compliance would be an advantage.
Experience in managerial roles such as Team Leader is an advantage.

Education / Professional Qualifications

Degree / Diploma in business administration or law.
Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursuing MAICSA / ICSA.

Company Benefits:

At our Malaysia office, we believe in putting our employees well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

Fund Corporate Secretarial, Vistra Fund Solutions