Job Description

Primary Duties & Responsibilities

Execute and manage daily purchasing activities (e.g. placing POs, expediting, order confirmations etc).
Select vendor from AVL, evaluate and negotiate with suppliers to ensure optimal quality, price, lead time, and service.
Monitor supplier lead times and deliveries to ensure timely supply and track supplier performance to resolve issues related to delivery, receiving, invoicing or quality.
Negotiate pricing and cost reductions for routine purchases.
Collaborate with engineering and planning teams to understand material requirements and delivery needs.
Maintain accurate procurement records in ERP systems.
Support New Product Introduction (NPI) and Project Transfer from the global sites.
Conduct RFQs, manage new vendor registration and supplier agreements.
Ensure compliance with company policies, industry standards, and regulatory requirements.

Detail Job Description:

Purchase Order (PO) Processing & Follow-Up
Create and issue purchase orders (POs). In the SAP system, buyers assist with and follow up on purchase requisition (PR) submissions.
Confirm order acknowledgements, track delivery dates, manage Return to Vendor (RTV), follow up on good receipt and maintain aging POs and invoices (with discrepancy).
Proactively follow up with suppliers to prevent delays and minimize disruptions to production.
Vendor Data Management
Maintain accurate purchasing data in ERP systems.
Ensure proper documentation of procurement transactions for audits purposes.
Support new vendor creation and maintenance of vendor master data:
Submit New Vendor Registration Request through Oracle workflow
collect and manage vendor company profile, business license, banking statement, W-9/W-8BEN-E, and completed New Vendor Registration Form
Submit Vendor data changes (e.g., address, contact, Incoterms, payment terms, banking details, etc) through Oracle workflow
Submit new Non-Disclosure Agreements (NDAs) and renewals via DocuSign
Submit new Purchase/Service Agreements and renewals via DocuSign
Conduct annual supplier performance reviews for strategic vendors (above $200K)
Supplier Communication & Coordination
Serve as the contact point for routine supplier communications regarding order status, lead times and deliveries.
Handle escalation issues (e.g., delivery and quality problems) and coordinate resolution efforts before escalating to senior buyers or the procurement manager.
Support local Quality, EHS, and HR departments in obtaining Onsite Contractor Agreements, RBA Acknowledgement Letters and Quality (QMS) and EHS Policy Acknowledgement Letters from vendors.
Host vendors for onsite visits, including coordinating supplier visit schedules, arranging meeting dates between users and vendors, booking meeting rooms, issuing visitor badges and escorting vendors during onsite visits.
Documentation & Compliance
Ensure all purchasing documentation complies with internal SOPs and the requirements of the HR and EHS departments.
Learn and apply basic trade compliance knowledge, including vendor screening in Descartes and understanding HTS codes.
Learning Industry-Specific Materials & Processes
Gain basic knowledge of semiconductor-related categories in MRO, chemicals & gases, IT/Telecom, Facilities/Construction, Outside Services, and Human Resources (e.g., office equipment/supplies/services, standard parts, calibration & fabrication, on-site facilities jobs, ESD related purchase, cafeteria and etc.).
Learn to read and understand Bills of Materials (BOMs) and basic product specifications to support material and supplier sourcing.
Support Cross-Functional Teams
Support and collaborate with material planning, engineering, quality and production teams to fulfill material requests and resolve supplier-related issues: -Assist the Material Planning team in updating min-max stock levels for CVMI items. - Follow up with relevant departments on the disposition status of expired materials by reviewing historical records (e.g., hold, scrap, release to production). - Coordinate with the Shipping team to track expedite/urgent items and ensure materials arrive at the dock as promised. - Assist the Account Payable team in resolving invoice discrepancies with vendors.
Support New Product Introduction (NPI) and project transfer from global sites. -Assist with new product registration by compiling relevant information such as product specifications, safety data sheets, and sample qualifications; initiate RFQs/ bidding and support pricing negotiations.
Assist in coordinating trial runs or small-scale sourcing projects for new suppliers or alternate materials.
Cost Awareness & Quotation Handling
Send RFQ/bidding requests to suppliers, evaluate quotations and provide cost analysis (pricing summary) to the requestors and Category Managers.
Seek Tender Committee (TC) approval to support purchasing decisions. The TC process is owned by the Ipoh site, as mandated by the local Managing Director for check-and-balance purposes.
Support local cost-saving initiatives in collaboration with Commodity Managers and/or requestors.
Analyze shipping costs based on different Incoterms to support purchasing decisions.

Education & Experience

Bachelor's degree in Business Administration, Supply Chain Management, or its equivalents
1- 2 years experience in purchasing, sourcing, or supply chain management, preferable in manufacturing, warehousing/logistic or production environments.

Skills

Proficiency with Oracle, SAP, or similar MRP systems. Experience with i-Procurement or similar self-service requisitioning applications is a plus.
Demonstrate a fundamental understanding of procurement processes and supplier relationship management
Negotiation, analytical, and problem-solving skills. Ability to manage multiple tasks in a fast-paced environment and work effectively across teams.
Excellent organizational and time-management skills.
Strong interpersonal and communication skills to work effectively with cross-functional teams and external suppliers.
Detail-oriented and process-driven with a focus on continuous improvement.
Ability to adapt to changing priorities and meet deadlines.

Working Conditions

This role is onsite & hybrid (upon the procurement manager approval)

Culture Commitment

Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

About The Team

Coherent Malaysia (formerly known as II-VI Incorporated) began operations in 2001 through the incorporation of Finisar Malaysia with 300 headcounts, now employs over 3000 employees. Ipoh's assembly and test site for optical components, transceivers, and wavelength management equipment, remains committed to the expansion of Coherent Corporation, accelerated by the growth of next generation products to meet the increasing demands for network bandwidth and data storage.

Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

LinkedIn

Buyer / Purchaser