About the job

Your Role:

To provide administrative and coordination support that will ensure effective delivery of the service to the client.

Key Deliverables

Build lasting relationships:

Maintain good working relationships with all internal and external stakeholders which may include but not be limited to: recruitment partners, sourcing partners, supplier partners, hiring managers, candidates, payroll, finance, client personal assistants and client hr business partners.

Deliver an efficient and compliant process:

Input of requisition authorisation by client on to the relevant system.
Release vacancies to suppliers.
Arrange vacancy briefings with suppliers.
Administer internal and external job board postings, create advertisements and monitor the inventory for paid channels.
Creating sourcing strategies for stake holders.
Coordinate the arrangement of assessment centres.
Interview scheduling and sending confirmations.
Supporting the population and management of talent pools.
Raising of purchase orders.
Generation of regular and ad-hoc reports.
On-site inductions for new starters.
Ensure adherence to Hays and Client recruitment methodology, policies, procedures and service delivery standards.
Escalate any issues in a timely manner.
Provide recommendations to your line manager in relation to service improvements.

Optimise Systems and Business Intelligence:

Demonstrate a thorough understanding of the importance of all recruitment technologies and system
integrity responsibilities.
Maximise use of recruitment technologies as a primary vacancy management tool and utilise effectively
Document all activity accurately and in a timely manner, demonstrating a commitment to maintaining
data integrity.

Competencies & Behaviours

Knowledge & Skills

Whilst ability, motivation and attitude are most important, it would be a distinct advantage to have:

Good professional communication skills; written and verbal.
Well verse with full recruitment process operations such as interview scheduling, uses of ATS ,coordination as well as documentations
Japanese speaking with JLPT Certificate required
Strong collaboration skills.
Focus on the quality of outputs.
Demonstrates high levels of energy and persistence to achieve results.
Focuses on delivering results reliably, efficiently and effectively.
Accurate data entry and good level of IT skills.
Ability to follow processes and meet SLA's and deadlines.
Ability to work in a pressurised environment.
Experience of chasing information in a confident professional manner.
Looks to peers and stakeholders to continually learn on the job and share lessons learnt.
Collaboration - works collaboratively, networking and shared learning across our internal stakeholder.

Senior Recruitment Coordinator (Japanese Speaking)