Account Admin / Project Support

Company Description

Florenza, established in 2012, is a trusted supplier of high-quality floor covering products. Over the years, we have gained the confidence of architects, developers, designers, and project consultants through our reliable products, excellent performance, and attentive customer

Our products meet strict international standards, including EN14041 (European Standard) and FloorScore certification, ensuring compliance with indoor air quality (IAQ) requirements. Our manufacturing partners are also certified by SGS, ensuring consistent quality and safety.

Supported by a knowledgeable management team and experienced installation specialists, Florenza provides professional consultation, proper installation, and tailored flooring solutions. All installation practices follow ASTM International standards to ensure durability and performance.

Role Description

1. Project Claims & Administration

Prepare project progress claims using Excel and Word

Follow up on payments with reminder letters

Understand payment certificates and basic measurement calculations (sqm / meter run)

Use SQL to issue e-invoices, delivery orders, and payment vouchers

Check emails and handle letters responding to project requirements

2. Accounts Management

Manage payroll for team

Make payments for company expenses (monthly, quarterly, annually, or ad hoc)

File supplier invoices before and after payment

Enter payment data into SQL system with payment vouchers

Maintain records in Excel and reconcile with bank statements

Pull data from SQL for audits and reconciliation purposes

3. Supplier Coordination

Communicate with local and overseas suppliers via WhatsApp and WeChat

Issue purchase orders and follow up on shipments

Ensure suppliers send shipment documents and coordinate with shipping agents

Handle Lalamove deliveries for samples

Occasionally label sample submissions

Qualifications

Knowledge and experience in construction, preferably flooring.

Proficient in Excel, Word, and SQL.

Organized, reliable, and detail-oriented.

Strong communication skills for local and overseas coordination.