Job Summary
The Account Executive is responsible in the company's financial accounting and reporting functions. This role ensures accuracy, compliance, and timeliness in all financial operations, including accounts payable/receivable, month-end closing, budgeting, and statutory reporting. Acting as a key support to the management, the Account Executive also liaises with auditors and regulatory authorities and provides financial insights to aid management decision-making. The role is expected to perform ad-hoc duties as assigned by the direct superior or Management.
1) Key Responsibilities
a) Financial Accounting & Reporting
- Prepare and maintain full sets of accounts ensuring timely and accurate postings at month-end.
- Prepare monthly, quarterly, and annual financial statements for management review.
- Perform bank reconciliations, general ledger reconciliations, and account analysis.
- Ensure timely accruals, provisions, and adjustments are posted.
- Provide financial insights and analysis to support business decision-making.
b) Accounts Payable & Receivable
- Processing of vendor invoices, staff claims, and supplier payments.
- Ensure supplier and client invoices are accurately and timely captured for accounting updates.
- Review and maintain aging reports, highlighting critical accounts for management action.
- Follow up on outstanding receivables and payables and escalate critical issues to management where required.
c) Budgeting & Forecasting
- Assist in preparation of annual budgets, forecasts, and variance analysis.
- Provide financial insights and recommendations to management for decision-making.
- Monitor actual performance against budget and provide explanations for significant variances.
d) International Transactions & Currency Management
- Handle international supplier and customer transactions, including payment processing and settlement.
- Manage foreign exchange transactions, including monitoring XE rates and ensuring accurate conversions.
- Reconcile multi-currency accounts and maintain proper documentation.
e) Compliance & Audit
- Ensure compliance with statutory requirements, including tax submissions, SST/VAT/GST filings, and other local regulations.
- Liaise with auditors, tax agents, bankers, and relevant government authorities to ensure compliance with statutory requirements.
- Support internal controls and recommend improvements in accounting processes.
- Involve in internal and external audits in support to close all audit findings.
f) Cash Flow & Treasury Support
- Support cash flow monitoring, including forecasting and reporting to management.
- Liaise with banks on transactions, facilities, and related documentation.
- Ensure proper management of petty cash and bank accounts.
g) Team Supervision & Support
- Work with Operations, Sales, and Procurement teams to ensure smooth financial workflows.
- Supervise, guide, and review the work of Accounts Assistants to ensure accuracy, completeness, and timeliness.
- Escalate operational issues, discrepancies, or control gaps to superior or management.
- Undertake ad-hoc financial tasks or reporting as assigned by management
2) Authorities
- Authority to reject or return payments with incomplete or insufficient supporting documents.
- Authority to liaise directly with external auditors, tax consultants, and regulatory bodies on routine accounting matters.
- Authority to recommend improvements to accounting processes, controls, and workflows.
- Authority to escalate critical financial issues, overdue receivables, or non-compliance matters to the Senior Accounts Executive or Management.
3) Qualifications & Requirements
Education :
- Diploma or bachelor's degree in accounting, Finance, or a related field.
- Professional certification (ACCA, CPA, CIMA, MIA membership) is an added advantage.
Experience : Minimum 3–5 years of relevant accounting or finance experience.
Language :
- Excellent communication and stakeholder management skills.
- Proficient in reading, speaking, and writing in English, with additional language skills in Chinese and Malay being highly advantageous.
Technical Knowledge :
- Sound knowledge of accounting standards, taxation, and statutory reporting requirements.
- Proficient in accounting systems (e.g. SQL, SAP, or other ERP systems) and Microsoft Excel.
4) Preferred Skills & Competencies
- Strong analytical and problem-solving skills.
- High level of accuracy and attention to detail
- Ability to manage multiple tasks and meet tight reporting deadlines.
- Good communication and interpersonal skills, with the ability to coordinate across departments.
- Sound problem-solving and decision-making skills
- Proactive, responsible, and able to work independently with minimal supervision.
- Basic leadership and supervisory capability to manage junior staff effectively.
