Position Summary
The Accounts Payable Executive (Payment) is responsible for carrying out the tasks and responsibilities assigned by the Manager, including:
- Ensuring that all supplier invoices are properly authorized and paid in accordance with the Company's payment terms.
- Ensuring that the Accounts Payable ledgers accurately reflect outstanding payable balances.
- Ensuring that Accounts Payable processes are aligned with Vinda Group processes, with only minimal acceptable local exceptions.
- Continuously identifying and driving process improvements to enhance quality, efficiency, and operational effectiveness.
Working Location: Vinda SEA HQ (Bandar Bukit Raja, Klang, next to Setia Alam)
You will play an important role to:
1) Payment
- Ensure prompt payment runs according to the agreed schedules.
- Ensure all payment transactions are supported with the necessary documents.
- Ensure all payment transactions been authorized according to the authorization matrix.
- Ensure payment made and payment advice have been delivered to the vendors.
2) Vendor reconciliation
- Perform Vendor reconciliation in a timely manner.
- Follow up with Vendors on Statement of Accounts and other reconciliation matter.
3) Clearing of Accruals - Investigate and follow up on outstanding items in the Accrual accounts and ensure clearance on a timely matter.
4) Inter-Company Transactions - Ensure the amount payable to inter-co are paid in timely manner.
5) Closing & Reporting
- Assist in preparing Invoice Price Variance (IPV) report and analyze the reason for fluctuation of the month.
- Assist in prepare the monthly schedule for Balance Sheet items assigned.
6) Sales Tax - Ensure payment of sales tax on a timely manner.
7) Others
- Audit - Assist in queries from auditor regarding the payment matters.
- Customer Focus - Provide adequate and timely support and information as and when required by Vendors and Internal Customers.
- Team Management
- Attend and actively participate in team meeting and activities.
- Proactively voice out question/opinion in the team operations/management.
- Attend and actively participate in Company's meeting and activities e.g., Stock-take and Physical Asset counts.
To be successful in this role, you will need to have:
- Degree in Accounting/Finance or any relevant discipline.
- Minimum 2 years of working experience in the Accounts/Finance department.
