Account Payable Specialist (SSC)

about the job

The Accounts Payable Specialist is responsible for accurate and timely Accounts Payable processing within the Shared Services (SSC) Finance team. This role supports our client multi-entity F&B operations by managing invoice processing and month-end closing activities, while working closely with the SSC Payment Team to ensure smooth and timely vendor and payments.

Invoice Processing

• Process high-volume supplier invoices accurately and in a timely manner, including three-way matching (PO, GRN, invoice) where applicable.

• Validate invoice details, accounting codes, tax treatment (e.g. SST/VAT), and approvals in accordance with company policies.

• Follow up with business units and vendors to resolve invoice discrepancies, missing documentation, or approval delays.

• Ensure invoices are posted correctly and are payment-ready in line with agreed cut-off timelines.

Month-End Closing

• Support month-end and year-end closing activities related to Accounts Payable.

• Prepare accruals, ensure proper cut-off, and perform reconciliation of AP balances.

• Prepare AP schedules, ageing reports, and supporting documentation for month-end close and audits.

• Ensure all AP transactions are recorded accurately within the correct accounting period.

Controls, Compliance & Continuous Improvement

• Ensure compliance with internal controls, finance policies, and audit requirements.

• Maintain complete documentation and audit trails for all AP transactions.

• Identify process improvement opportunities and support standardisation and automation initiatives within the SSC.

Stakeholder & SSC Support

• Serve as the first point of contact for AP-related queries.

• Collaborate with other SSC functions (GL, AR, Payment Team) to ensure smooth end-to-end finance operations.

• Support transitions and onboarding of new entities or business units into the SSC

Education & Experience

• Diploma or Bachelor's Degree in Accounting, Finance, or related field.

• 2-4 years of Accounts Payable experience, preferably within an SSC, retail, or F&B environment.

• Hands-on experience in invoice processing, month-end close. .

Technical & System Skills

• Experience with ERP systems (e.g. SAP, Oracle, or similar).

• Sound understanding of AP accounting principles and basic tax knowledge.

• Proficient in Microsoft Excel.

Competencies

• Strong attention to detail and accuracy.

• Ability to meet tight month-end deadlines.

• Good communication and stakeholder management skills.

• Process-driven, proactive, and team-oriented.

Desired Skills and Experience

2-4 years of Accounts Payable experience, preferably within an SSC, retail, or F&B environment.

Hands-on experience in invoice processing, month-end close. .