Role Objective
To assist with the functions of accounts payable, bank transactions, and account receivables for Southeast Asia (Singapore, Malaysia & Thailand) to ensure timely preparation of reporting and other ad hoc duties as required in assisting the Management Accounts.
Responsibilities
Accounts Payable
- Process all expenses accurately and efficiently, adhering to deadlines accurately producing month end balance sheet reconciliations
- Ensure expenses are coded accurately and all costs correctly flow to profit and loss and balance sheet accounts
- Ensure that all expenses comply with Hays policies and escalate issues to Senior Accountant and/or authorizers if required
- Communicate with employees professionally regarding their expenses and liaise with suppliers if required
- Load all payments to bank for approval and release
- Process remittance advice as requested
- Generate ad-hoc reports as required by Accounting Manager and Senior Management
Bank Transactions
- Ensure all bank transactions are processed accurately and appropriately
- Responsible for daily allocation of funds in Dynamics GP
- Submit bank payment entries and perform regular bank reconciliations
- Manage regular petty cash count and claims
- Carry out ad-hoc requests as required by Accounting Manager, and other Senior Management
- Ensure all transactions are booked in a timely and accurate manner
- Responsible for cash management, includes monitoring of cash balances, submitting payment entries and performing regular bank reconciliations
Accounts Receivable
- Assist with the internal and external audit process
- Preparation of management packs, fee reports, fee by consulting reports
- Ensure timely and accurate cash allocation
Service Delivery & Critical Processes
- Ensure adherence to Hays policies, procedures, recruitment methodology and service delivery standards
- Ensure adherence to all current legislative requirements, including but not limited to, Privacy, Anti-discrimination, Anti-harassment, Equal Employment Opportunity and Immigration as outlined in the Critical Processes and Hays policies
- Work continuously to uphold and improve the quality of service provided to both internal and external customers
- Identify and escalate areas for improvement in the service we provide
Health & Safety
Managing the health, safety and wellbeing of our employees is an important part of your role that also helps to reinforce the Hays value of Do the right thing
- Support the implementation of Health and Safety (H&S) objectives
- Ensure the work environment and work practices are safe and comply with company policies and procedures
- Demonstrate a commitment to ensuring a safe working environment
- Adhere to legislative safe work requirements
- Immediately report any internal incidents, accidents, hazards or near misses pertaining to H&S to senior management
Qualifications
- Degree holder of Accounting related profession
- At least 1 year's experience gained from commercial or service industry settings
- Good command in English and Mandarin (Cantonese would be an advantage)
- Ability to work under pressure and meet tight deadlines
- Ideally have knowledge of Dynamics GP
- Strong Microsoft Excel skills required
- Exceptional customer service skills
- Excellent communication and organizational skills
- Excellent analytical skills to manage large amounts of data
- Effectively work as part of a team to deliver objectives
