Job Summary:
The Finance Manager Bookkeeping Team is responsible for overseeing bookkeeping and finance operations for assigned entities and clients, ensuring accurate financial records, timely statutory submissions, strong internal controls, and consistent service delivery. The role focuses on operational execution, team supervision, and compliance, with hands-on involvement during peak periods and complex cases.
Key Responsibilities:
1. Bookkeeping & Financial Operations
- Oversee the preparation and review of management accounts, general ledgers, and supporting schedules for internal entities and bookkeeping clients.
- Ensure accurate month-end and year-end closing, including reconciliations of bank, AR, AP, intercompany, and control accounts.
- Review invoices, billing schedules, AR aging, and follow-up actions to support healthy cash flow.
- Identify, investigate, and resolve reconciliation discrepancies and reporting issues promptly.
2. Statutory & Tax Compliance
- Ensure timely and accurate submission of:
- Tax computations and filings
- SST returns
- Payroll and statutory contributions (where applicable)
- CP58 and related tax documentation
- Maintain oversight of statutory calendars and ensure zero missed deadlines.
- Coordinate with external auditors, tax agents, company secretaries, and payroll vendors to ensure smooth compliance and audit processes.
- Prepare schedules, working papers, and supporting documents for audits and tax reviews.
3. Team Supervision & Quality Control
- Supervise and guide the Bookkeeping team to ensure work accuracy, consistency, and adherence to SOPs.
- Review team deliverables before submission to clients or management.
- Allocate workload effectively, ensuring SLAs and deadlines are met.
- Provide on-the-job coaching, technical guidance, and performance feedback to team members.
- Act as escalation point for complex, high-risk, or urgent bookkeeping matters.
4. Client & Stakeholder Management
- Serve as the key point of contact for assigned bookkeeping clients on finance-related matters.
- Ensure timely communication with clients on document requests, reporting timelines, and regulatory requirements.
- Coordinate with third-party service providers (auditors, tax agents, software vendors) to support client deliverables.
- Maintain professional, clear, and confidential communication at all times.
5. Processes, Controls & Systems
- Ensure compliance with internal finance SOPs, documentation standards, and digital filing requirements.
- Support improvements to bookkeeping workflows, templates, and controls to enhance efficiency and reduce errors.
- Participate in system usage, enhancements, or implementations related to accounting, payroll, or document management.
- Maintain proper documentation and audit trails for all finance and bookkeeping activities.
6. Hands-On Operational Support
- Provide direct hands-on support during peak periods (month-end, year-end, audits, deadlines).
- Step in to prepare or review accounts where capacity gaps or urgent issues arise.
- Ensure continuity of operations during staff leave or turnover.
Requirements:
- Bachelor's Degree in Accounting, Finance, or a related field; professional qualification (ACCA, CIMA, CPA) preferred.
- Minimum 5 years of progressive experience in accounting or finance.
- Sound knowledge of Malaysian financial regulations, tax, and reporting standards.
- Proficient in accounting software (e.g. Xero, SAP, or similar) and Excel.
- Strong analytical, organizational, and interpersonal skills.
- Demonstrated ability to manage multiple tasks and work collaboratively.
- Good communication and coordination skills.
