Accounts cum HR & Admin Executive (Junior/Senior)

1. About this Role

We are looking for a responsible, detail-oriented, and proactive candidate to join our team.

This role focuses primarily on basic Accounts Administration and Reporting, while also supporting HR administration and recruitment functions. The ideal candidate should be comfortable handling financial records, reporting, payroll matters, and recruitment coordination in a fast-paced working environment.

Candidates with experience in both Accounts + HR/Admin functions are highly encouraged to apply.

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2. What You'll Be Responsible For

a. Accounts & Finance Administration (25%)

• Handle payment verification, invoice management, expense tracking, and reconciliation
• Maintain accurate financial records and support monthly reporting
• Ensure accuracy in data entry, reporting, and record management

b. Business Reporting & Data Compilation (20%)

• Prepare reports using Excel / Google Sheets
• Organize and compile business data for management review

c. HR Administration & Payroll Management (25%)

• Manage attendance, leave records, payroll processing, and HR documentation
• Ensure payroll calculations comply with current labor law requirements
• Prepare employee letters and maintain proper staff records

d. Recruitment & Hiring Coordination (20%)

• Support end-to-end recruitment process including screening and interview coordination
• Liaise with hiring managers and candidates throughout the hiring process
• Assist in onboarding and recruitment administrative tasks

e. General Administration & Company Documentation (10%)

• Handle filing, documentation, and general administrative coordination
• Assist with ad-hoc administrative duties when required

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3. What We're Looking For

• Diploma or above in Accounting, Finance, Human Resource, Business Administration, or related fields.
• Minimum 2 years of relevant working experience.
• Familiar with Excel / Google Sheets and basic reporting.
• Good understanding of payroll calculation and Malaysian labor law requirements.
• Able to handle confidential information professionally.
• Proactive learner with a positive working attitude.
• Added advantage:

a. Experience in both Accounts + HR/Admin functions.

b. Familiar with any HRMS system.

c. Familiar with end-to-end recruitment process.

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4. Ideal Candidate Traits

• Reliable and responsible
• Organized and detail-oriented
• Comfortable handling multiple tasks
• Good team player with strong follow-up skills
• Confident in communicating with different departments and candidates

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5. About Koalala Malaysia

We are more than just a normal E-Commerce Company based in Malaysia!

At Koalala, we are a fast-growing and execution-driven team focused on building efficient systems and strong operational performance.

Today, we are:

- One of Shopee's Top 20 highest parcel volume in Home & Living category.

- Achieving over eight figure annual sales with multiples stores across on Shopee and TikTok.

- Rapidly expanding into TikTok platform, building new brands and growing our affiliate marketing opportunities.

What makes us different:

- Fast-paced and execution-driven >> We test, learn, and scale quickly.

- Real growth opportunities >> High performers get to own projects, not just complete tasks.

- Cross-functional exposure >> Gain hands-on experience in Accounts, HR, Operations, and business coordination.

- Direct exposure to decision-making >> Work closely with management and support real business operations.

Here, you won't just handle paperwork. You will be involved in real business operations, financial coordination, payroll management, hiring process, and internal system improvements that support the company's growth.

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7. Our Culture (Core Value)

a. Do Your Best Work 把事做好

- 把你能力范围内的事都做好,好事自然而然就会来!

b. Continuous Improvement 不断进步(自己和做事)

- 我们不需要一开始就完美,但相信每天进步 0.1%,日积月累,终会脱颖而出!

c. Open Communication 沟通

- 多沟通,多了解,减少误会!

d. Compliment Others 赞扬

- 多赞扬、多感谢,少看缺点,是我们日常团队氛围的一部分!

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6. Why Join Us

• Exposure across Accounts, Payroll, HR, and Business Operations
• Fast-growing e-commerce environment with real hands-on learning opportunities
• Opportunity to work closely with management and support actual business decisions
• Young, execution-driven, and supportive team culture
• Career growth opportunities for high performers

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8. Additional Information

Location: Setia Avenue, Setia Alam

Working Hours: Every Monday to Friday, 10am to 7pm / 9am to 6pm (Flexible working hours)