The Accounts Executive is responsible for keeping accurate records for the daily transaction, prepare balance sheets, and process invoices. He/she need to handle the financial health of the company by administering accounting operations to meet legal requirements. He/she need to oversee the financial transaction of the company. The Accounts Executive should know about handling audits, invoices, and budget preparations. An Executive, Accounts duties include updating the internal system with financial data, preparing monthly, quarterly, and annual financial reports, reconcile bank statements, participate in financial audits, track bank deposits and payments, assist with budget preparation, review and implement financial policies.
Job Responsibilities:
- To ensure all activities are in compliance with the International Management System Standards, i.e. ISO 9001 and ISO 14001.
- To fully use PPE supplied by management
- To maintain some adequate standards of (5S) housekeeping in the workplace.
- To coordinate and ensure all daily transactions that are entered into the SAP system are accurate and in compliance with the company's policy, accounting standards, companies Act etc.
- Handle full sets of accounts and be in charge of month-end closing activities and other related accounting tasks.
- To check and prepare and submit the monthly sales tax report payment before the deadline.
- To manage accounts receivable, accounts payable, prepare and review accounting journal entries, reconciliation of accounts, and update daily accounting entries.
- To check and ensure all claims and payments are processed on time and in compliance with the company's policies and accounting standards.
- To prepare and submit monthly management accounts (P&L and B/S) to management before the 7th working day of each month.
- To liaise with bankers, auditors, and tax agents to ensure timely statutory reporting.
- To ensure that the raw material unit cost is correct, to coordinate the monthly stock take activities, and to prepare the monthly inventory variance report.
- To get HODs (Operation & Finance) approval signature on the month-end stock adjustment report if any.
- Report to management on actual office expenditures versus projected expenditures, foreign exchange, or profit and loss account.
- To prepare and generate monthly and yearly cash flow and ad hoc reports on time.
- Prepare a schedule for audit and tax purposes.
- To check and prepare and submit the monthly sales tax report payment and withholding tax before the deadline.
- To ensure tax instalments are paid on time.
- To prepare, check, and pay for the supplier according to payment terms (by month), check PO price & quantity received, and to make sure there are sufficient funds in the bank account.
- To assist in the local sales and export department as and when necessary.
- Maintain proper accounting records and a filling system.
- To maintain and update the fixed asset register.
- Perform any other duties assigned by the management with full accountability and responsibility from time to time.
Job Requirements:
- Minimum Diploma in Accounting, Finance or relevant field is preferred.
- Have 2-3 years experience as accounts or finance executive.
- In-depth knowledge of finance regulations and accounting process.
- Experience in the use of MS Office and financial management software (e.g. SAP).
- Excellent analytical and numerical skills.
- Sharp time management skills.
- Strong ethics with the ability to manage confidential data.
- Strong verbal communication and interpersonal abilities.
- Reliable, punctual and have strong communication skills.
- Team player.
- Attention to detail, prioritization skills and time management.
- Quick learner with positive attitude.
- Process-oriented thinker
