Job Summary
The Accounts Payable (AP) Executive is responsible for managing the company's payment processes to suppliers, service providers, and other creditors. This role ensures timely and accurate processing of invoices, expense claims, and payment transactions while maintaining proper documentation and compliance with internal controls, company policies, and statutory requirements.
Key Responsibilities
Invoice & Payment Processing
- Receive, review, and verify invoices, purchase orders, and supporting documents.
- Ensure invoices are coded correctly and approved in accordance with company policies.
- Process supplier payments (bank transfers, online payments) in a timely manner.
- Reconcile supplier statements and resolve discrepancies.
Expense Claims & Reimbursements
- Verify employee expense claims and ensure compliance with expense policies.
- Process staff reimbursements within agreed timelines.
Month-End & Reporting
- Prepare accounts payable listings, aging reports, and payment schedules.
- Assist in month-end closing by ensuring all AP transactions are recorded accurately.
- Support accruals and provision entries where necessary.
Compliance & Controls
- Maintain proper filing and documentation for audit and record-keeping purposes.
- Ensure compliance with company policies, accounting standards, and statutory requirements (e.g., GST/VAT).
- Support internal and external audit queries related to AP.
Other Duties
- Assist with process improvements to enhance efficiency and accuracy in AP processes.
- Perform other finance-related tasks as assigned by the Finance Manager.
Qualifications & Requirements
- Diploma or Degree in Accounting, Finance, or related field.
- Minimum 2 years of accounts payable or related accounting experience.
- Proficient in accounting systems (preferably Business Central) and MS Office (Excel, Word).
- Strong attention to detail and accuracy.
- Good organizational and time management skills.
- Ability to work independently and as part of a team.
- Knowledge of GST regulations is an advantage.
Key Competencies
- Analytical thinking and problem-solving skills.
- High level of integrity and confidentiality.
- Strong communication skills to liaise with vendors and internal departments.
- Ability to work under tight deadlines in a fast-paced environment.
The reporting manager for this role will be based out from SG. Thus, would need someone independent and self-starter.
