Your Day to Day
People
- Work closely with finance colleagues and operational departments to ensure smooth workflows.
- Provide functional guidance and support to operations on invoice submission, approvals, and payment processes.
- Escalate control breaches, payment risks, and process issues promptly to management.
Accounts Payable Operations
- Ensure timely and accurate processing of supplier invoices, payments, and employee expense claims.
- Monitor vendor balance and promptly investigate and resolve discrepancies.
- Maintain complete and accurate documentation and audit trails for all transactions.
- Support cash flow planning through accurate payment scheduling and coordination with finance leadership.
- Check arithmetic accuracy of invoices and assign correct general ledger codes in accordance with the chart of accounts.
- Ensure invoices are approved by the relevant Head of Department or Executive Committee prior to payment.
- Support month-end closing activities, including posting journals.
- Assist with reconciliation of GST input listings and support GST filing requirements.
Control & Compliance
- Perform regular monitoring to ensure compliance with approved policies, procedures, and internal control requirements.
- Ensure strict implementation of Control Self-Assessment (CSA) requirements and support achievement of 100% CSA audit score for the Accounts Payable category.
- Ensure compliance with procurement policies, approval matrices, and applicable tax requirements.
- Promote ethical supplier management and adherence to IHG standards.
Guest & Operational Support
- Build and maintain positive relationships with internal stakeholders and external suppliers.
- Take proactive action to address supplier and internal customer needs.
- Support uninterrupted hotel operations by ensuring suppliers are paid on time.
- Minimize service disruptions caused by delayed or inaccurate payments.
Accountability
- Accountable for the accuracy, completeness, and timeliness of all accounts payable transactions.
- Ensure issues and risks are identified early, escalated appropriately, and resolved effectively.
Responsible Business & Compliance
- Maintain awareness of Occupational Health & Safety (OH&S) policies and ensure safe work practices.
- Comply with duty of care, health, safety, and emergency procedures, including fire and first aid protocols.
- Identify and report hazardous situations and potential risks promptly.
- Log security incidents and accidents in accordance with hotel requirements.
Additional Duties
- Undertake ad-hoc assignments and provide support during unforeseen operational requirements.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job We'll never know unless you hit the Apply button. Start your journey with us today.
