Admin Assistant

Key Responsibilities:

1. Office Administration & Support

• Handle day-to-day administrative tasks to ensure smooth office operations.
• Maintain office supplies inventory and coordinate procurement.
• Organize and manage filing systems (physical and digital).

2. Calendar & Scheduling Management

• Coordinate and schedule meetings, appointments, and travel arrangements.
• Assist in preparing meeting agendas, minutes, and follow-ups.
• Manage conference room bookings and office events.

3. Communication & Correspondence

• Handle incoming and outgoing calls, emails, and correspondence.
• Prepare reports, presentations, and official documents as required.
• Act as a point of contact for internal and external stakeholders.

4. Data Entry & Record Keeping

• Maintain and update company databases and records.
• Assist in preparing reports and maintaining confidentiality of sensitive information.
• Ensure accurate documentation of administrative and HR-related files.

5. HR & Employee Support (If applicable)

• Assist with onboarding new employees (paperwork, ID issuance, workspace setup).
• Maintain employee attendance and leave records.
• Support HR with administrative tasks like payroll processing and policy communication.

6. Travel & Expense Coordination

• Arrange travel bookings, accommodations, and itineraries for employees.
• Process expense reports and reimbursements in coordination with finance teams.

7. Office Maintenance & Vendor Coordination

• Liaise with facility management for office cleanliness and maintenance.
• Coordinate with vendors for office supplies, repairs, and other services.
• Ensure a well-organized and professional office environment.

8. Compliance & Confidentiality

• Ensure adherence to company policies and legal regulations.
• Handle confidential and sensitive information with discretion.
• Support audits and compliance-related administrative tasks.