Admin Clerk (Full-Time)
This role is based at our sister company Qualiplus Sdn Bhd, located at SUBANG JAYA.
FOR SERIOUS APPLICANTS ONLY. SALARY RANGE POSTED. URGENT HIRING.
Company Overview
Qualiplus Sdn Bhd is an established supplier in the industrial filtration sector, providing specialized filtration media and equipment to various industry sectors. We are committed to reliability and quality service in all aspects of our operations.
We are seeking a meticulous, responsible, and detail-oriented Admin Clerk to support daily administrative, documentation, and coordination functions within our office and production environment.
Key Responsibilities
1. Documentation & Administrative Support
- Prepare and process Delivery Orders (DO), Invoices, Purchase Orders, and other operational documents
- Ensure proper filing, documentation, and record-keeping for audit and internal reference
- Maintain organized physical and digital records in accordance with company procedures
2. Data Entry & Record Maintenance
- Perform accurate data entry for payment trackers, inventory records, and operational logs
- Update customer payment status and assist in payment follow-ups when required
- Maintain updated databases for orders, deliveries, and stock movements
3. Operations & Warehouse Coordination
- Liaise with warehouse and production team on shipment schedules, goods receiving, and goods release
- Assist in coordinating delivery arrangements and collection logistics
- Support basic production scheduling and queue tracking when necessary
4. Compliance & Internal Controls
- Assist in maintaining proper documentation and record keeping
- Ensure documentation accuracy and traceability for operational transactions
- Support SOP adherence in documentation and administrative processes
5. General Office Support
- Handle incoming calls, emails, and administrative correspondence
- Provide general clerical and administrative assistance to management
- Perform other ad hoc administrative tasks as assigned from time to time
Requirements & Qualifications
- SPM / Diploma in related fields
- 1–3 years of experience in administrative or clerical roles
- Proficient in Microsoft Excel, Word, and basic office software
- Strong attention to detail and accuracy in documentation and data entry
- Good organizational and time management skills
- Quick learner, able to multitask and work in a fast-paced operational setting
- Good communication skills in English and Bahasa Malaysia, Mandarin a plus
- Responsible, disciplined, and able to work independently with minimal supervision
Preferred (Added Advantage)
- Experience handling DO, invoices, inventory records, or payment tracking
- Experience working with warehouse
- Understanding of basic documentation and record filing practices
Personal Attributes
- Meticulous and detail-oriented
- Proactive and reliable team player
- Good sense of accountability and confidentiality
- Willing to learn and take on all-round administrative responsibilities
Work Location: Subang Jaya
Employment Type: Full-Time, Mon-Fri 9am-6pm
Salary Range: MYR2,100-3,000 subject to experience, performance, and years of service
Reports to: General Manager
Probation Period: 3 months
Benefits:
- EPF, SOCSO, EIS contribution
- All gazetted public holidays observed
- Annual leave and medical leave as per employment act
- Lean working environment
This role is ideal for candidates who prefer a structured administrative position within a stable manufacturing and industrial environment.
