Admin Coordinator (HR&GA) (Petaling Jaya)

KEY RESULTS AREAS AND RESPONSIBILITIES:

Procurement:

To keep track of stationery supplies, office equipment, pantry items, any purchasing required

To issue Purchase Order and Invoices submission to Finance on time

Keeping track on payments to suppliers/vendor to ensure no outstanding occurrences

Process vendor creation form for new supplier/vendor

Maintenance/Services:

Manage and oversee routine service maintenance including company vehicle, copier machine, pest control, fogging, sanitary and checking on punctuality of maintenance services

Liaise with agency on vehicle insurance and road tax renewal

Assist to make hotel reservation for staff

Sourcing new vendors/contractors for costing planning

Assist in planning and implementation of upgrading of services

Administrative:

To supervise and monitor the performance of receptionist, cleaners and despatcher

To maintain proper filing and archiving system

Assist in building facilities on reporting and work monitoring

Track and ensure timely renewal of agreements

Assist in organizing companys events

Undertake occasional receptionist duties as back-up

Any other matters as and when required; ad-hoc projects

KEY SELECTION CRITERIA:

Possess a Diploma & above in Business Studies / Administration / Management / Economics or any relevant qualifications.

At least 3-5 years of similar work experience

Must possess driving license, own transport and able to drive to other office premise when required

Attention to details, multitasking and prioritize daily workload

Microsoft Excel, Word, Power Point & Outlook