Admin Executive

Job Description

• Manage executives calendars, meetings, and conference room bookings, ensuring smooth daily schedules

• Coordinate internal and external meetings, including liaising with other administrators and stakeholders

• Prepare and maintain administrative reports, spreadsheets, organization charts, public holiday calendars, and trackers

• Handle travel arrangements, visa applications, accommodation bookings, and expense claim submissions

• Support procurement activities including PR/PO coordination and vendor liaison

• Liaise with building management on office facilities, access cards, parking, and maintenance matters

• Organize employee engagement activities, townhalls, team building sessions, and office events

• Manage office assets, stationery, pantry supplies, and inventory records

• Provide administrative support for onboarding and offboarding of employees

• Act as coordinator for social clubs and employee wellness initiatives

• Ensure compliance with internal policies, audit requirements, and corporate standards

• Perform ad-hoc administrative and executive support tasks as required